Accounting Assistant

Overview

Accounting Assistant

Position Summary:

Provides support to the accounting department and CFO as needed. Daily attendance is a primary responsibility. Minimal travel is required. Reports directly to the CFO.  Frequent contact with other employees throughout the organization for the purpose of gathering and providing information to resolve concerns and provide information.

Principal Duties and Responsibilities:
·         Data entry of accounts payables, cash receipts, and cash disbursements into accounting software.

·         Check processing/breakdown – stuff envelopes and give to receptionist to add postage and mail.

·         Reconciles accounts payable statements; follows up on unpaid invoices.

·         Update and maintain accounting records, vendor information, and purchasing resources.

·         Reconcile, at least monthly, accounting records – physical to electronic.

·         Prepare invoice and/or vouchers as needed for administration; this includes CEO, Deputy Assistant/Compliance Officer, Grant Writer, HR Director, Planning Director, Custodian, and accounting department.

·         Orders and maintains supplies for break room/kitchen area.

·         Maintains a resources of repeat use information including instruction booklets for machines and where to order supplies from.

·         Responsible for maintenance of printers and post machine; including running monthly report for staff accountant.

·         Prepares and maintains credit applications and/or direct billing as needed.

·         Assist administration with travel arrangements, including but not limited, booking flights, hotels, and car rentals as needed.

·         Prepares expenses reports and vouchers for Board of Directors meetings.

·         Point of contract for cell phones; works with CFO for approvals.

·         Assist CFO with keeping track of fixed assets.

·         Performs other duties as necessary to fulfill the responsibilities of the position.

·         Covers receptionist duties as needed, including, sitting at front desk, answering phone calls, pickup and distributing mail, and accepting deliveries.

Additional Duties and Responsibilities:

·         Assist with IT inventory, including tracking and software.

·         Assist lead and staff accountants with program accountability, such as, verifying accuracy of line items, dates, and if costs are allowable, allocable, and reasonable.

·         Engages in networking activities to ensure awareness of services available.

·         Attends all trainings and meetings as scheduled.

·         Seeks and attends additional trainings, conferences, or seminars as need to stay current on job related subject matters.

This is a 32-hour position, Monday – Thursday between 8:00 am – 4:30 pm, with the potential to move to a 40 hour position.  The wage for this position is $19.00 – $22.00 per hour, depending upon education and experience.  This 32-hour position does include benefits: Annual/Personal Leave and Holiday Pay, Health, Dental, Life & AD&D, STD and LTD Insurance, FSA and 401(k) Retirement Plan. Work is performed in an office environment with minimal exposure to injury.  Occasional travel to other sites to attend training may be required. Position requires bending and lifting 30 pounds.  There will be some variation in work hours due to special projects, deadlines, and other concerns. Background check and drug screen are required before employment. 

Qualifications: 

An equivalent combination of experience and education that would provide the required knowledge and abilities may be considered. Required: Associate degree in accounting and one – three years of experience working in a computerized accounting office. Preferred: Experience working with purchasing and procurement. Experience with a Native American Tribal organization and/or not-for-profit agency.  Individual must possess:  Working knowledge of computer programs, from web browsers to multi authentication websites; excellent verbal and written communication skills; professional demeanor and appearance; problem solving skills; ability to manage time effectively; self-directed and self-motivation skills; work effectively under pressure; ability to build positive work relationships with internal and external customers; ability to interact professionally with a wide variety of people. Individuals must be able to follow routine instructions and apply logic in the solving of various computer related issues. Must be able to perform basic math (add, subtract, multiply, divide).  Must be able to work with minimum supervision.  Must be an effective and cooperative team player.

*Only the most qualified candidates will be contacted for an interview.

Great Lakes Inter-Tribal Council (GLITC) is an equal opportunity employer applying Native American Preference as defined in Title 25, U.S. Code, Section 44-66 and 47, and fully subscribes to the principles of Equal Employment Opportunity. It is the policy of GLITC to provide employment, compensation and other benefits related to employment based on qualifications of the job applied for, without regard to race, color, religion, national origin, age, sex, veteran status or disability, or any other basis prohibited by federal or state law. As an equal opportunity employer, GLITC intends to comply fully with all federal and state laws and the information requested on this application will not be used for any purpose prohibited by law. Disabled applicants may request a needed accommodation from the representative of the Human Resource Department, PO Box 9 Lac Du Flambeau, WI 54538 or phone (715) 588-1069 or (800) 472-7207