Intertribal Court of Southern California
Position Title: Court Services Administrative Assistant
Department: Tribal Court
Supervised By: Court Manager
Under the direction of the Court Manager, perform a variety of administrative, legal secretarial, clerical, receptionist, and public relations duties to perform office support activities; type and process records, legal documents, reports, memos and correspondence; process purchase requisitions, orders,.This position will be expected to handle highly confidential information in a professional and courteous manner.
- Possess an Associate’s degree (A.A.) in related field, or High School/GED and three years of legal secretarial experience or equivalent in related field;
- Knowledge of current legal office practices, procedures and office equipment;
- Telephone techniques and etiquette;
- Ability to create, compose, and edit written materials;
- Customer service experience;
- Establish and maintain cooperative and effective working relationships with others;
- Basic Microsoft Word and Excel skills;
- Type at 40 words per minute form clear copy;
- Familiarity with Indian law and/or Tribal governments is desirable
- Able to manage a Petty Cash fund.
Duties and Responsibilities:
- Perform a variety of administrative, secretarial, clerical, receptionist, and public relations duties related to the function to which assigned; provide legal secretarial, clerical, and receptionist support, or coordinate office clerical activities.
- Perform a variety of assistance to the Court Manager with special projects as assigned; coordinate communications with Courts, other departments, agencies and tribes as assigned.
- Transcribe, type and distribute legal documents, letters, contracts, reports and memoranda, including, but not limited to pleadings, subpoenas, and materials of a confidential nature; compose letter requesting or providing information concerning routine matters independently or form oral written instructions; take notes quickly and accurately.
- Process citations, citation calendars , complaints, intakes and supplemental information on cases filed with the court. Ensure case files are prepared, complete, up-to-date, and available for scheduled hearings.
- Resolve and respond to challenging customer service questions and issues; Including payments, payment arrangements and handling petty cash.
- Provides a central source of information on court activities. Searches and compiles information and data as requested. Prepares and types monthly court reports reflecting statistics on cases and judgments’ rendered.
- Receives, screens and makes distribution of incoming calls to all staff and Judges for instruction on the type of action to be taken.
- Prepare, photocopy, verify and certifies the validity of court documents when requested.
- Schedule cases on the court calendar in a timely manner and maintaining all calendars.
- Operate word processing software to create, edit and maintain documents. Operate and transcribe documents form dictation recording equipment.
- Obtain and maintain a variety of legal documents, records and files according to established procedures; create and maintain case and project files and logs; monitor and project progress to assure required steps and documentation are completed; process a variety of forms and reports.
- Inspect legal documents, reports, records and other data for accuracy, completeness and compliance with established standards; compile information and prepare routine reports.
- Operate office equipment and machines such as desk top and laptop computers, typewriters, dictating machines, recording devices, calculator, copy machines, FAX machine, answering machines, and adding machines.
- Maintain court records and files.
- Receive, sort, open and distribute mail; answer telephone calls; greet visitors; provide information of general or limited technical nature; take messages and refer callers to appropriate person or department as necessary.
- Assist with preparing the conference room for meetings and trainings.
- Perform related duties as assigned.
All employees must be aware of the need to recognize the various customs, traditions, cultures and governments of the Tribes and Tribal peoples that utilze the Court. including,
Pay Rate: Salary range depending on funding, experience, training and qualifications. Shall be full-time with benefits.
Applications Submission: Interested applicants should submit cover letter and resume to Human Resources via email to email@example.com. Position is open until filled.
About Intertribal Court of Southern California
The Intertribal Court of Southern California got its start in 2002 when an association of Tribal Chairmen’s received a U.S. Department of Justice grant. The court began operation in August of 2006. Each tribe determines which kinds of cases it will authorize the court to hear. Currently the court hears a wide variety of cases, including peace and security code violations, environmental issues, conservator issues, contracts, tort claims, family law including ICWA, evictions, enrollment, exclusions, and more. The court hears all evictions for the All Mission Indian Housing Association (AMIHA) and handles cases for several tribes not formally part of the tribal court consortium on a case-by-case basis.
The overall purpose of the Intertribal Court of Southern California as it presently exists is focused on the fundamental principle of providing members of participating Tribes with a culturally sensitive Judicial Forum in which to present and resolve disputes. The ICSC is an Intertribal Court System that works on a "circuit type" basis, where tribal judges travel from one reservation to the next presiding over cases based on specific Tribes' law’s ordinances, customs, and history.
The ICSC is an "independent judiciary" within Indian Country. Its purpose is to preserver the integrity, autonomy and sovereignty, of the Native American communities it serves in a culturally sensitive and traditionally aware environment.
Tribes are in period of rapidly changing political times and economic growth. Tribal Councils are being called upon to do more than ever. While they have essentially served in part as quasi-judicial bodies, growth and pursuit of equality demand they enhance both rights of the People within Indian Country and provide them with an unbiased and independent method of disputes resolutions.
By signing the Intertribal Governing Agreement (IGA) and passing a tribal resolution, Tribes utilize the ICSC system and its related services. Under the IGA, independently appointed Tribal Judicial Council whose members are appointed by participating Tribes governs the ICSC. Each Tribe elects their own Council Member.