Overview

POSITION: HUMAN RESOURCE ADMINISTRATIVE

HIRING RANGE: DOE

DEPARTMENT:  Human Resources

FULL/PART-TIME:   Full-Time

CLOSING DATE:  Open until filled

ELIGIBLE FOR:   Benefits

REPORTS TO:  Chairman/Council

POSITION DESCRIPTION

The Human Resource Administrator is a member of the La Jolla Band of Luiseño Indians team that is focused on solving problems and developing a high-performance culture. Primary responsibilities include establishing and maintaining open and transparent communications with employees, partnering with Department Heads, Tribal Administrator, and Tribal Council to sustain a productive, positive, and engaged working environment.

The Human Resources (HR) Department provides centralized human resources support to Tribal Program departments and Tribal Enterprises. The Department strategically recruits, develops, and retains a highly qualified and diverse workforce and maintains a professional and safe work environment.

POSITION SUMMARY:
Integrates the Human Resource Function with the strategic objectives of the La Jolla Band of Luiseño Indians’ Tribal Council by developing policy and direction, coordination and management of human resources activities, such as recruitment, employment, compensation, employee relations, benefits, professional development, complaint administration, employee retention, and employee services by performing the following duties personally or through subordinate managers.

TASK:

·         Communicates with the Tribal Council on matters of processing applicants; maintaining current employee data; and all other matters of the common business interface.

·         Assists with the recruitment of management and recruits qualified applicants for all positions as necessary.

·         Provides support and direction on organizational changes, structure, and efficiencies.

·         Works with department heads in forecasting and planning for personnel needs, job specifications, duties, qualifications, and skills. Maintains approved headcount projections and authorizes replacement for or addition to headcount for all openings.

·         Creates all job descriptions with approval of Department heads, Tribal Administrator and Tribal Council.

·         Develops and maintains a human resources information system that meets top management information needs.

·         Oversees the analysis, maintenance, and communication of records required by applicable law and, in doing so, protects confidentiality.

· Follow the Tribal document release policy.

·         Attends Manager’s meetings. (May include Tribal Council Meeting).

·         Identifies management issues relative to employee retention, morale, compensation, benefits or managerial shortcomings and recommends programs/policies related to addressing as needed.

·         Identifies trends from employee’s data and exit interviews.

·         Consults with the Personnel Committee with the creation and/or revision of the Employee Handbook, Personnel Policies and issues and policies related thereto.

·         Apprises Management and Tribal Council of inconsistencies in policy and/or practice within the organization.

·         Responds to policies, procedures, and programs.

·         Develops, conducts and coordinates management training in interviewing, hiring, terminations, promotions, performance review, safety, sexual harassment, diversity and other subjects to improve management skills, meet legal requirements and meet the ongoing and changing needs of the organization.

·         Ensures that all personnel and benefit files are properly maintained according to applicable law and procedure.

·         Coordinates the selection process for complaint panel as necessary.

·         Analyze compensation policies, government regulations, and prevailing wage rates to develop a competitive compensation plan.

·         Direct preparation and distribution of written and verbal information to inform employees of benefits, compensation, and personnel policies.

·         Manage the design and development of tools to assist employees in benefits selection, and to guide managers through compensation decisions.

·         Prepare detailed job descriptions and classification systems and define job levels in partnership with other managers.

·         Coordinate transfer of data to external contacts for services, premiums and plan administration.

·         Benefit Processing Enrollments, COBRA.

·         Maintain records and compile statistical reports concerning personnel-related data such as hires, transfers, performance appraisals, and absenteeism rates.

·         Advise managers on organizational policy matters such as equal employment opportunity and sexual harassment and recommend needed changes.

·         Manage and update job descriptions.

·         Manage and update policy and procedure.

·         Maintain company organizational charts and employee directory.

QUALIFICATIONS:

·         To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

·         Must have the ability to prioritize and manage multiple projects in a fast, constantly changing pace.

·         Must be able to influence and adapt communications to diverse audiences.

·         Must be able to link Human Resource activities to Tribal strategies and objectives.

·         Must be a strong relationship builder and agent for change.

·         Must possess excellent interpersonal skills with associates, subordinates, vendors, and employees.

EXPERIENCE AND EDUCATION:

·         Requires a Bachelor’s degree and/or 5 plus years’ experience in human resources.

·         HR Certifications.

·         Excellent communication skills, written, oral and non-verbal.

·         A proven background that exemplifies a pattern of collaboration and business partnering to achieve results.

·         Human Resources: 5 years (Required)

·         Human Resource administrator: 5 years (preferred)

·         Recruiting: 5 years (Required)

·         Tribal Preference according to La Jolla Band of Luiseño Indians Personnel Policies and Procedures.

Applications can be submitted at the La Jolla Tribal Hall or resumes can be emailed to Carolyn Diaz, Tribal HRM at carolyn.diaz@lajolla-nsn.gov

Indian Preference Policy: In accordance with the Indian Preference Act of 1934 (25 USC 472), preference in filling this vacancy will be given to qualified Indian candidates who present proof of eligibility for Indian Preference. Verification on BIA Form 5-4432 or from Tribal ID card must be provided with the application.

Notice of Drug-Free Workplace Requirements

The La Jolla Band of Luiseño Indians is committed to maintaining a drug-free working environment and to comply with the Drug-Free Workplace Act of  1998, 45CFR, part 76, subpart F. The interested candidate must be able to pass a drug-screening test and maintain a drug-free and professional working environment.