Overview

Job Purpose:

Purchases equipment and supplies necessary for casino and resort operations

Job Duties and Responsibilities:

(Note: Duties and responsibilities may be added, deleted, or changed at the sole discretion of Sycuan Management at any time)

Ensures the efficiency of procurement services by receiving purchase requests from departments, initiating contact with suppliers, contacting and evaluating vendors, requesting bids, assessing bid competitiveness, negotiating with vendors for the best quality, price and delivery, observing budgetary limitations, maintaining an awareness of current market trends, preparing final bid contracts for departmental, legal and Tribal Council review and approval, developing productive working relationships with existing and potential vendors and suppliers and preparing and issuing purchase orders and change notices. – 40%

Assists departments by collaborating with and maintaining productive working relationships with department personnel, coordinating with department personnel to ensure product availability for promotions and promotional activities, making travel and conference arrangement following established procedures, researching and analyzing new products, technology, and services upon request, monitoring purchases to ensure compliance with budgetary and operational guidelines, advising and ensuring departmental contractual consistency and best practices, researching out of compliance purchases, and reporting findings to appropriate personnel. – 40%

Ensures continuous improvement of purchasing services by proactively analyzing market and delivery conditions to determine present and future needs, analyzing the value of purchases for potential incremental improvements, and maintaining current knowledge of industry and purchasing related developments and innovations. – 10%

Ensures consistent application of ordering procedures by creating, reviewing, and updating purchase orders, recording inventory data in the purchasing database system, maintaining monthly overdue stock reports, informing Controller of discrepancies, providing guidance and instruction to casino department personnel, and communicating with Casino department personnel when purchasing procedures have not been followed. – 10%

Job Specifications:

Skills and Knowledge:

Essential:

In-depth understanding of procurement processes
Working knowledge of purchasing software systems
Ability to communicate effectively in the English language
Ability to apply knowledge and make sound judgments
Ability to interact effectively with team members, guests and vendors
Ability to provide guidance and leadership to staff
Ability to maintain professionalism and composure
Ability to read and complete forms and documents
Ability to perform simple mathematical calculations
Proficiency in word processing and spreadsheet applications
Ability to read, analyze and interpret inventory control programs and financial data
Ability to understand and follow verbal directives and written directions
Excellent record-keeping and organizational skills
Excellent negotiation skills
Ability to accept constructive criticism
Ability to appear for work on time

Desirable:

Proficiency in Microsoft Word and Excel
Working knowledge of Stratton Warren software
Working knowledge of Share Point
Multi-lingual

Supervisory/Managerial Accountability:

Direct: None

Indirect: None

Job Specifications:

Education and Experience:

Essential:

Bachelor’s Degree in Business Administration or related field or equivalent experience
5 years procurement experience

Desirable:

Experience in tribal gaming facility procurement
Experience in contract writing