Position Title: Health Information Management Technician
Department: Health Information Management
Supervised By: Health Information Management Supervisor
Posted: July 3rd, 2018
Closing Date: Until Filled
Compensation: $11.76-$16.03/hr DOE
Grant Funded: N/A
Hours: Full Time, Monday-Friday, 8am-4:30pm time may vary to meet the needs of the Clinic
GENERAL STATEMENT OF RESPONSIBILITIES:
Responsible for the maintenance of all paper and electronic systems in medical, dental, and behavior health records department. Responsible for all clerical tasks, performed in health records department with regard to health record management and maintenance. Duties include assemble and analysis of patient records, organization and tracking of incomplete records to include physician notifications, supporting the coding functions, management of release of information, filing, retrieval, customer service support for the medical front office. Must be highly confidential. Assists the Campo Clinic as needed.
SPECIFIC DUTIES AND RESPONSIBILITIES:
Assembles and analyzes health records in accordance with established policy. Maintains accuracy and integrity of all health records systems, including health record number assignment, electronic document management, filing, tracking of record locations and all other systems integrated into the health record department.
Responsible for processing all requests for health information received via mail, telephone, fax or electronically.
Completes records for routine daily patient visits and record reviews when required for records not stored in electronic format.
Scans various health reports into the appropriate patient files within the specified time frame.
Responsible for complying with established policy and current consent law for the proper release of all medical records.
Responsible for maintaining all tracking or logging systems for requests processed, electronically or manually.
reviews RPMS/NextGen Patient Registration information for completeness of information. Scans appropriate documents used for eligibility determination.
Performs analysis of outpatient records for completeness using a PC to review the electronic record/note and checks for authentication.
Complies with responding to health information requests within time frames as per department policy.
Coordinates response to subpoenas within required time frames and by notification of proper parties, including supervisor if personal appearance is required.
Assures all releases of information are handled with security and confidentiality in accordance with proper authorization from patient or legal representative.
Maintains the necessary tracking and communication tools established to work closely with all coders, lead coder and/or management staff with regard to efficient coding management.
Responsible for maintaining absolute confidentiality of health record for patients treated in facility and other information obtained through course of businesses, or other staff health issues.
Responsible for compliance with all policies, laws and regulatory guidelines related to Indian Health Services, accreditation agencies, government, and Ca State Title 22.
Maintains confidentiality of patient’s health records and other information as required by applicable laws.
Responsible for compliance with all established health record policies and procedures and for keeping current on revisions.
Assists in preparing for various audits and collects electronic and chart information as requested.
Other duties as assigned.
1. Education/Experience: Associate Degree in Science of Health Information Technology or Medical Record Technology required. Certification by the American Health Information Management Association required. Must be proficient with computer software and technology. Electronic Health Records experience strongly preferred. Two or more years experience required working in the medical records field. Must be 18 years or older.
2. License: A valid California driver’s license required with application
submission and must be maintained throughout employment. Current
certifications and/or licenses appropriate to the position required.
Applicant must be insurable under SIHC vehicle insurance policy at the time of hire and throughout employment.
Certifications and/or licenses appropriate to the positions required education and profession must also be valid and maintained.
3. Character: Applicants must have a reputation for honesty and trustworthiness. Must be responsible and able to exercise good judgment, accept administrative supervision, follow detail, including the ability to interact effectively and communicate with people in a professional and courteous manner. Must be highly confidential.
4. Other: Applicants must successfully pass a pre-screening, including a
tuberculin skin test or x-ray and a blood/urine drug screening test. Health must be adequate to perform all duties of the position. Applicant must complete SIHC Application and Authorization Form, both must be submitted to Human Resources prior to the close date indicated.
INDIAN PREFERENCE: In the filling of any SIHC job vacancy, preference may be given to qualified Native American Indians, pursuant to the Indian Preference Hiring Act, 25 USC 472, unless other laws require the filling of a vacancy without regard to Indian preference (e.g. Public Law (P.L.) 94-437, “Indian Health Care Improvement Act (IHCIA). To receive Indian preference for any SIHC position, the applicant must be enrolled, or be eligible for enrollment, as an American Indian with their Tribe, or must be certified as an American Indian from the designated Tribal Representative. Applicants claiming Indian preference must attach verification of their claim to the SIHC application, including Certification of form BIA-4432, which is available from the SIHC Human Resources Department. If verification is not or cannot be verified, the applicant will not receive Indian preference for purposes of the interview.