UC San Diego

Conference Coordinator

Filing Deadline: Tue 9/11/2018

Salary Range: $22.58 – $26.50 /hour

Independently responsible to coordinate the complex process of providing housing, dining and meeting space management to assigned conferences. In addition, provide the full spectrum of conference meeting planning including marketing/sales, individual conference participation registration process, on-site programming and coordination of all services, and creating, maintaining, and reconciling all financial data associated with assigned clients.

Designs signage for all conference groups. Responsible to keep accurate records and provide reports relating to assigned Conference Program. Utilization of database systems, word processing, e-mail and spreadsheet software related to Conference Services including Microsoft Word, Excel, Access, and Outlook. Ability to work independently with changing priorities and frequent interruptions.

Housing Dining Hospitality (HDH) is a self-funded, large and complex campus department consisting of 7 divisions, with approximately 700 career employees, 1000 to 1200 student employees and an annual operating budget of greater than $189 million. HDH provides housing for approximately 15,000 undergraduates, grad students, faculty, staff and their families in over 400 buildings covering approximately 6 million sq. ft. HDH is in the midst of implementing an aggressive building plan which will add 5000 new beds and almost double our square footage by 2021.

Currently, HDH houses 38% of UCSD’s enrolled students with a goal of housing 50% in the near future. HDH provides maintenance and repair, contract meals/meal plan management, as well as retail food service, conference services and catering services to residents, students, faculty, staff, and campus visitors.

• Required to work variable hours and overtime, which will include weekends

• No vacations between June 1 and September 30

• Must be willing to increase effort to accommodate conference season workload.

Please visit the HDH website at https://hdh.ucsd.edu


• Proven experience in meeting planning and conference techniques including scheduling, space and equipment needs.

• Skill in allocation of bed spaces and meeting rooms within a large conference operation. Ability to negotiate and finalize contractual agreements for clients.

• Ability to make group presentations to provide conference services information.

• Demonstrated familiarity with contractual agreement documents.

• Experience using Microsoft Word, Excel, Access and Outlook. Strong ability using personal computers and various software applications including spreadsheets, word processing, relational databases and email.

• Solid ability in basic accounting and bookkeeping to independently understand, analyze and interpret financial data.

• Ability to compose letters and memoranda utilizing appropriate formats and styles. Ability to independently understand, analyze, and interpret written material. Ability to independently prepare reports based on data analysis.

• Ability to work independently and make independent judgments with a minimum of instruction and supervision. Ability to effectively train, supervise, and delegate work to subordinates.

• Proven ability to work efficiently in a busy, customer service oriented office with frequent interruptions, varied work assignments, and fluctuating priorities while meeting deadlines.

• Ability to build and maintain customer relations through a professional approach in handling client needs and concerns.

• Ability to exercise good judgment for problem solving and ability to anticipate problems. Skill in planning and organizing diverse work assignments.

• Ability to work with frequently changing priorities, varied work assignments, and frequent interruptions while meeting deadlines.


• Must have a valid California driver’s license.

• Job offer is contingent upon a satisfactory clearance based on background check results.

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The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

About University of California, San Diego

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