Location: Eugene, OR
Categories: Administrative/Professional, Administrative/Office Support, Business Administration/Management

Department: Administrative Services
Classification: Office Specialist 1
Appointment Type and Duration: Regular, Ongoing
Salary: $16.60 – $21.96 per hour
FTE: 1.0

Review of Applications Begins
Position Closes June 9, 2024

All applications must be submitted here, https://careers.uoregon.edu/en-us/job/533861/office-specialist

Special Instructions to Applicants
To be considered for this position, applicants must submit a complete application. Complete applications must include an online application and resume that addresses how you meet the minimum and preferred qualifications.

We are interested in finding the best candidate for the position. We encourage you to apply, even if you don’t think you meet every one of our preferred qualifications – use your application to let us know what is meaningful to you about the role and what transferable skills or other qualities you would bring.

Department Summary
Administrative Services oversees multiple business hubs and Shared Service organizations throughout the University. Located within the Finance and Administration portfolio, the objective of the division is to provide efficient, strategic and specialized administrative services to support the missions of various departments, schools and colleges at the University of Oregon. Administrative Services focuses on supporting department-specific budget, finance, payroll, human resource and procure-to-pay functions; as well as specialized physical security technologies. We are a metric-driven, people-first administrative team that strives to create efficient, effective and sustainable support structures across campus.

Position Summary
Reporting to the Executive Assistant to the AVP, the Office Specialist is the face of Administrative Services and provides overall office support with a primary focus on reception. Reception duties include directing students, faculty, staff and visitors to departments in the building. Other responsibilities include, but are not limited to: ordering office supplies, sorting mail, maintaining common spaces and conference rooms, managing the visitor parking spaces, maintaining department vehicles, including keeping accurate servicing schedules and supporting the Executive Assistant to the AVP on division-wide initiatives and events.

Interactions and contacts occur daily with the campus community in the course of performing work and responding to emergencies. The incumbent can expect a varied and engaging workday as a result. This position will work typical office hours onsite.

It is an essential requirement of this position to qualify for and maintain UO driver’s certification eligibility, which includes maintaining a driver’s license throughout employment in this position.

Minimum Requirements
• Completion of courses or training in Office Technology; OR
• One year of general clerical experience which included typing, word processing, or other generation of documents; OR
• An equivalent combination of training and experience.

Professional Competencies
Perform duties in a way that advances and supports the mission of the department and university.
• Work effectively in a diverse team environment and create effective relationships for problem-solving and positive interactions.
• Take initiative to proactively complete needed tasks.
• Pay close attention to detail.
• Maintain a safe and safety-conscious workplace.
• Maintain a respectful workplace and model a positive and proactive attitude.
• Model the highest ethical standards.
• Provide superior customer service.

Preferred Qualifications
• Proficiency in utilizing Microsoft Office suite products beyond basic editing functions
• Experience performing administrative duties in a business environment.
• Professional experience in a higher education environment.
• Demonstrated ability to perform excellent customer service and communication.