Job no: 527653
Work type: Officer of Administration
Location: Eugene, OR
Categories: Accounting/Finance, Executive/Management/Director
Department: Campus Services – Finance and Administration Shared Services
Appointment Type and Duration: Regular, Ongoing
Salary: $77,745 – $83,028 per year
Compensation Band: OS-OA08-Fiscal Year 2020-2021
Application Review Begins
July 26th, 2021; open until filled
Special Instructions to Applicants
To be considered for this position, applicants must submit a complete application, including an online application, a cover letter, and resume. Application materials should express how you meet the minimum and preferred qualifications.
Finance and Administration Shared Services (FASS) provides service specific to four business functions– budget and finance, accounting and purchasing, human resources, and information technology—to several departments within the Finance and Administration portfolio. Finance and Administration is a vibrant and varied portfolio serving all aspects of campus life. Our employees perform a wide range of functions including offering essential financial tools and support to the university’s many departments, providing key resources to employees, and keeping campus safe, clean, accessible and beautiful.
FASS-supported units include:
• Campus Planning and Facilities Management: Campus Planning, Design and Construction, Facilities Services, Utilities and Energy, and the Office of Sustainability
• Safety and Risk Services: UO Police Department, Emergency Management and Fire Prevention, Risk Management and Environmental Health and Safety, and Campus GIS
• Campus Services: Transportation Services, Printing Services, and FASS
Altogether, the units supported by FASS consist of more than 500 employees and a have budgets totaling more than $60 million.
The mission of the FASS Budget and Finance group is to provide accurate and timely financial support services, enhancing our clients’ strategic priorities. This client-focused partnership consists of prudent financial guidance and management of fiscal resources. Our aim is to provide a framework that improves communication and information flow, with previously decentralized units. The vision is to develop a service organization that competes with the best in conveying expertise, efficiency, and service quality while creating a conduit for centralized policies and procedures to be quickly and appropriately disseminated to various departments.
The mission of the Shared Services Budget and Finance group is to provide accurate and timely financial support services, enhancing our clients’ strategic priorities. This client-focused partnership consists of prudent financial guidance and management of fiscal resources. Our aim is to provide a framework that improves communication and information flow, with previously decentralized units. The vision is to develop a service organization that competes with the best in conveying expertise, efficiency, and service quality while creating a conduit for centralized policies and procedures to be quickly and appropriately disseminated to various departments.
Reporting to the Associate Director of FASS Business Operations, the Financial Manager position provides senior management with critical information, recommendations, and trends in support of executive decisions. The Financial Manager provides fiscal operations expertise to its supported units. FASS is staffed by two Financial Managers with primarily split responsibility for the supported units.
The Financial Manager completes their work across a sophisticated accounting structure consisting of one or more service centers, auxiliaries and a large number of accounting indexes, making full, consistent, and accurate use of university accounting policies and regulations, GAAP, and grant support functions. The individual in this position is a principal liaison to the central budget and resource planning and business affairs offices, and to other financial managers across campus, and has primary responsibility over all budget adjustments and unit capital expenditure tracking . The Financial Manager provides comprehensive budgetary reporting and analysis for supported units across the organization, frequently and independently interacting with senior management and program directors. The FASS Financial Managers are also responsible for multiple university wide rates, fine and fees, including the university utility rates, Police Department event support rates, operational labor rates and Parking and Transportation fines and fees. In addition, the individual in this position participates in multiple university procedure development groups, such as the University Budget Managers group and the IDR/Cognos Report working group. The individual in this position may be called upon to act in the capacity of the Associate Director of FASS Business Operations in the Associate Director’s absence.
The Financial Manager has unit level budget authority, overseeing portfolios between $1M and $25M, depending on assigned units. This position also regularly interacts with university senior level management, as well as with external state and federal agencies on behalf of the Associate Director of FASS Business Operations The Financial Manager makes frequent independent decisions in support of senior management decisions. Information and provided analysis must be accurate, timely and appropriate at all times. Ad Hoc priority requests frequently need to be independently vetted, prioritized and triaged. Work is largely independent with frequent direct response to senior management and executives in various parts of the university. Guidelines and procedures are set by the Associate Director of FASS Business Operations, University Policy and State and Federal regulations. This position may supervise additional support staff based on workload.
• Bachelor’s degree in Finance, Accounting or a related financial field.
• Five years of experience in financial management and analysis.
• Five years of experience in accounting.
• Three years of experience managing a complex budget with multiple revenue streams or funding sources and multiple supported operations.
• Performs duties in a way that advances and supports the mission of the department and university.
• Work effectively in a diverse team environment and create effective relationships for problem solving and positive interactions.
• Take initiative, looking for what needs to be done and doing it.
• Pay close attention to detail.
• Maintain a safe and safety-conscious workplace.
• Maintain a respectful workplace and model a positive and proactive attitude.
• Model the highest ethical standards.
• Provide superior customer service.
• Master’s degree in Finance, Accounting or a related financial field.
• Experience creating and setting annual recharge rates.
• CPA or PA certificate.
• Experience managing multiple budgets in a higher education environment.
• Experience with Cognos or other Integrated data reporting systems.
• Experience providing professional presentations, memos and communications.