Overview

Job Summary:

The Tribal Council Secretary works under the direct supervision of the Chairperson and Council.  This position is responsible for meeting minutes, correspondence, official documents and many other duties.

Department:  Administration

Supervisor:  Tribal Council/Chairperson

Status:  Full-Time, Permanent/Benefits after 90 days

In-House/Tribal Applications Due: November 7, 2025

All Other Applications Due:  Open Until Filled

Salary:  $14.00/hour DOE

Duties & Responsibilities:

  • Tribal Council Secretary is responsible for the maintenance of all files of the Tribal Council
  • Responsible for creating and proper dispersal of correspondence and official documents of the Tribe, subject to approval of the Chairperson
  • Provide administrative support to the Tribal Chairperson in the preparation of agendas, proposed resolutions and ordinances, for all Tribal Council and General Tribal meetings
  • Responsible for preparation and distribution of all minutes of the Tribal Council and General Tribal meetings
  • Prepares, proofreads, edits and corrects correspondence and documents
  • Arrange teleconferences and conference calls
  • Handles special projects and conducts research as requested
  • Prioritize emails and other correspondence, including faxes
  • Manage incoming mail and other papers by sorting, distributing and taking action as required
  • Manage multiple projects and properly prioritize workload
  • All other duties as assigned

Minimum Qualifications:

  • Advanced computer skills, including Microsoft Word, Excel, Power Point, email, etc.
  • Work independently with minimum direction.
  • Work effectively in fast paced, multiple team environment.
  • Exercise discretion and professionalism when relating to sensitive internal and external matters.
  • Follow and understand oral and written instructions.
  • Work cooperatively with the public and other staff members.
  • Excellent writing and communication skills with strong proofreading and accurate grammar.
  • Exceptional and outstanding organizational skills, detail oriented, with strong multi-tasking and prioritization skills.
  • Excellent interpersonal skills, tact, patience, flexibility, and ability to deal with change and always maintain a professional demeanor.
  • Strict client confidentiality is required with no exceptions.
  • Must have a valid driver’s license, good driving record and be insurable.
  • Must pass a pre-employment drug test and background check.

The Kaibab Paiute Tribe abides by the Indian Preference Act. We are committed to providing a drug-free workplace, and all positions require pre-employment, accident, and random drug testing. Candidates will be required to sign a Confidentiality Agreement. For more information, contact the Human Resource Director at (928) 643-7245.