Overview
Nokomis Strategies is recruiting for the Ketchikan Indian Community Chief Financial Officer (CFO) position. We are seeking a mission-driven professional to help steward Tribal resources and support long-term community wellbeing. If interested, check out the job description at www.nokomisstrategies.co/careers or call the Nokomis team at (907) 300-2742. The position will remain open until filled, with preference given to applications received by September 23.
Position: Chief Financial Officer (CFO)
Reports to: Tribal Administrator
FLSA Status: Exempt
Grant funded: Not subject to grant funding
Supervisory: Has direct reports
Location: Preferred On-site, Remote Considered
Purpose
Ketchikan Indian Community (KIC) job descriptions are a management tool to help organize duties and provide employees with the employer’s expectations with regard to a specific job classification. The responsibilities listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is a reasonable assignment for the position. This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice.
Job Summary
The Chief Financial Officer (CFO) performs most work assigned with minimum assistance. Often leads a number of accountants, instructs them in work to be performed, reviews the work done, and directs necessary revisions. The CFO is able to make decisions on all but the most unusual accounting and auditing matters. When such problems arise, the CFO outlines concerns for the General Manager to review.
Incumbent supervises the Finance Department staff by providing and directing procedures and systems necessary to maintain proper records and to afford necessary accounting controls and services. Appraises the financial position and issues monthly financial and operating reports. Completes quarterly internal audits in preparation for annual audit.
Job Duties & Responsibilities
Supervisory Job Functions:
- Developing accounting policies, procedures, and internal control measures to ensure adequate protection of KIC assets;
- Assigning and monitoring work, resolving operations problems, and implementing new procedures;
- Promoting a motivational environment that maintains the department as a cohesive unit.
- Assist HR with recruiting, selecting prospective employees,
- Orientating to department processes and procedures, and training employees;
- Maintaining a safe working environment; developing personal growth opportunities.
- Communicating job expectations;
- Coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results; conducting training,
- Implementing and enforcing systems, policies, and procedures.
Develops budgets, forecasts, and financial results to guide management decisions by:
- Lead in the budget preparation in conjunction with the Program/Department directors;
- Forecasting requirements;
- Scheduling expenditures;
- Analyzing variances;
- Suggesting corrective actions;
- Developing and enforcing planning schedules.
Secures Financing by:
- Analyzing capital needs;
- Representing the Tribe with financial institutions;
- Negotiating credit with banks, brokers, and insurance companies.
Protects assets by:
- Providing physical asset insurance coverage;
- Establishing, auditing, and enforcing internal controls.
Maintains financial controls by:
- Supervising the preparation of monthly financial reports, including a statement of revenues and expenditures
- Overseeing completion of insurance applications, the placement of insurance, and the allocation of premiums to the various departments and funds;
- Analyzing long-range economic trends and recommending projects for future growth to the General Manager and the Tribal Council.
Maintains grant funding budgetary requirements by:
- Assisting in preparation of grant applications as requested;
- Overseeing grant reports preparation.
Ensures external audits completed by:
- Overseeing audit preparation;
- Coordinate all audits performed by external auditor;
- Work closely with auditors and staff to ensure timely completion of the audit.
Compiles regulatory requirements by approving and filing statements and reports.
Maintains professional and technical knowledge by:
- Attending educational workshops;
- Reviewing professional publications;
- Establishing personal networks;
- Benchmarking state-of-the-art practices;
- Participating in professional societies.
Contributes to team effort by:
- Initiating and directing training programs and in-services for department employees when necessary;
- Evaluating the structure and plan for continual improvement of the efficiency and effectiveness of the department;
Establishing and maintaining a system of accounts (fund accounting);
Advise Tribal Administrator and KIC Program/Department Directors on financial matters;
Establish and maintain positive working relationships with public officials, KIC employees, public, governmental agencies, and business establishments.
Other related duties as assigned
Minimum Qualifications (Education & Experience)
- Bachelor degree in Business Administration, Public Administration, or Accounting with an emphasis in accounting, economics, and finance required.
- Minimum five (5) years’ experience in financial management with increasing administrative responsibilities.
- Experience in Governmental Accounting/Fund Accounting including working with encumbrances.
- A combination of relevant experience, education, and training may substitute for education and experience requirements on a year-for-year basis.
- Current Certified Public Accountant license preferred.
- Proof of valid driver’s license with acceptable driving record.
Preferred Qualifications (Education & Experience)
Experience in community clinic preferred and a strong commitment to multi-disciplinary teamwork.
Necessary Knowledge, Skills, and Abilities
- Knowledge and educational preparation in the theories, methods, practices in accounting;
- Knowledge of word processing and spreadsheet computer application skills;
- Extensive knowledge of PL 93-638 Compacts for IHS, BIA, and NAHASDA;
- Extensive knowledge of OMB Circular A-133, OMB Circular A-87 and GASB 34;
- Skill to operate the fund accounting software program;
- Ability to read, analyze, and interpret the most financial statements;
- Ability to respond effectively to the most sensitive inquiries or complaints;
- Ability to make effective and persuasive speeches and presentation on controversial or complete topics both external/internal parties;
- Ability to communicate professionally over the telephone and in person in a positive and clear manner;
- Ability to communicate orally, and in writing to staff members from a variety of backgrounds – professionals, technicians, and clerical;
- Ability to utilize maximum degree of professionalism and diplomacy with those who may be experiencing a high degree of stress both mentally and/or physically;
- Ability to take verbal instruction and complete assigned project by established deadline;
- Ability to maintain confidentiality of all KIC operations and staff.
- Strong understanding and sensitivity to American Indian/Alaska Native (AI/AN) Tribal culture and lifestyle, working effectively with AI/AN populations.
- Effective oral and written communication skills with sensitivity to the lifestyles of targeted participants.
- Skills in operating personal computers using a variety of computer software.
- Ability to establish and maintain cooperative working relationships with management, coworkers, and outside contacts.
- Ability to maintain strict confidentiality and comply with all applicable federal and tribal privacy laws and KIC policy (HIPAA, HITECH, etc.).
- Ability to learn and apply program/agency operating policies and procedures.
- Ability to manage multiple priorities and tasks concurrently and meet deadlines.
- Ability to work independently as well as with teams.
KIC Competencies
Cultural Competency: To be respectful and responsive to the health beliefs, practices, and cultural and linguistic needs of KIC Tribal Members. Developing cultural competence is an evolving, dynamic process that takes time and occurs along a continuum.
Commitment: To serve Tribal Members and set a high standard for yourself in your performance; strive for results and success; convey a sense of urgency and bring issues to closure; and stay persistent despite obstacles and opposition.
Customer Service: Meet/exceed the expectations and requirements of internal and external customers; identify, understand, and monitor the needs of both internal and external customers; always talk and act with customers in mind; and recognize working colleagues as customers.
Effective Communication: Ensure important information is passed to those who need to know; convey necessary information with respect, clearly and effectively orally or in writing Responsiveness and Accountability: Demonstrate a high level of conscientiousness; hold oneself personally responsible for one’s own work; and do the required fair share of work.
Working Conditions
The physical demands described here are representative of those that an employee must meet to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.
While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is frequently required to stand and/or sit. The employee is occasionally required to walk, sit, climb, or balance. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 40 pounds. Must be able to hear. Specific vision abilities required by this job include close vision, peripheral vision, and depth perception. The noise level in the work environment is usually average.
Writing by hand and using a personal computer. Long hours in front of computer screen. Frequently required to work extended hours. Attending evening and lunch time meetings as requested. Traveling occasionally, using air and/or water transportation, to out-of-town meetings and functions.
Conditions of Hire
- May be required to possess and maintain a valid driver’s license or capable of obtaining one, as well as be insurable by KIC’s company insurance.
- KIC is a Drug-Free Workplace. All employees must adhere to KIC drug and alcohol policies and procedures to ensure a safe workplace. Employees must pass a pre-employment and subsequent random and/or for-cause drug and alcohol screening to be eligible for and maintain employment.
- KIC has several positions that must comply with the P.L. 101-630 Indian Child Protection and Family Violence Protection Act (ICPA); all employment offers in the “covered” classification are conditional until KIC has received a Federal criminal background check verifying eligibility to work in these programs.
This Job Description describes the essential duties and qualifications. It is not an exhaustive statement of all the job duties, responsibilities, or qualifications; management has the exclusive right to alter or add to this job description at any time without notice. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional related duties as assigned.
