The Chief Financial Officer (CFO) is the focal point of responsibility and accountability for the Tribes finances. The CFO organizes and oversees all fiscal management operations including internal control systems as they apply to Tribal programs, and business operations owned by Tribe; and related duties as assigned.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
· Provide for the implementation and maintenance of accounting systems and procedures to process and account for all of Tribe’s financial matters.
· Review annually and make recommendations to Tribal Government regarding accounting systems and procedures.
· Monitor the management of cash and investment of funds in accordance with Tribal policies.
· Provide organization and leadership in developing long-term strategies and annual operating budgets for Tribal departments for review and approval by the Tribal Council.
· Publish written instructions as needed for use by various departments in the implementation of budgets and the conduct of Tribal business.
· Prepare and maintain the official budget for the Tribal Government and all associated programs including completing any and all budget actions authorized or directed by Tribal Council as well as obtaining final approval.
· Oversee and authorize all Accounts Payable ensuring that there is internal control that each transaction is an allowable cost, the cost is allocated correctly, and it is within the budget guidelines for each program.
· Oversee and authorize all General Ledger entries (typically performed by the Accountant II/III position) ensuring that there is internal control that each transaction is an allowable cost, the cost is allocated correctly, and it is within the budget guidelines for each program.
· Provide technical assistance and oversight to the Tribal Government organizations in the development and maintenance of fiscal management capacity and ensure the adequacy of fiscal management policies and systems implemented by them.
· Review all major financial transactions including, but not limited to, contracts, grants, agreements and financing arrangements and provide advice to the Tribal Administrator, Staff and the Tribal Council on such matters.
· Prepare or direct the preparation of and certify in writing all financial reports, revenue sharing reports, payroll tax reports and other documents required by funding, lending and taxing agencies.
· Prepare or direct the preparation of financial statements, balance sheets, income and expense reports, and cash flow analyses for the Tribal Council on no less then quarterly basis.
· Prepare or direct the preparation of all reporting requirements and payments for workers compensation, tax deposits, garnishments, unemployment and 1099’s.
· Handle all worker compensation and general liability claims, including investigations, follow up, filing reports, liaison, periodic claims review, status reports, and government required posting.
· Evaluate and recommend insurance coverage for protection against property losses and potential liability.
· Participate in the negotiation and proposal for the Indirect Cost Rate.
· Oversee the maintenance of all Children’s Trust records.
· Process or direct the processing of all payroll and oversee the maintenance of all payroll records including time off accruals and accuracy of records.
· All other duties as assigned.
· Directly supervise accounting department staff.
· Prepare annual evaluations.
· In absence of Tribal Administrator, supervise Tribal Office staff and functions.
QUALIFICATION REQUIREMENTS: The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
· This is a senior-level staff position, which requires a professional individual with a demonstrated ability to achieve goals within the context of a complex organization and community setting.
· Requires knowledge of the principles and practices of Generally Accepted Accounting Principles (GAAP) and of Public Administration with emphasis on fiscal management, fund accounting, and government finance.
· Requires analytical and computation skills, ability to prepare and audit financial records, and ability to establish, maintain and manage internal controls.
· Competence with Windows operating systems, word processing and spreadsheet software is essential.
· Experience with accounting software packages typical to Government funding. (ABILA (MIP) is strongly preferred.)
EDUCATION AND/OR EXPERIENCE:
· Requires a minimum of a Bachelor’s Degree in Accounting, Finance, Business, Administration or a closely related field. (CPA, Master’s Degree preferred).
· Requires two (2) years of progressively increasing responsibilities in a governmental finance department (with a preference for Tribal Government experience).
· Experience working with Tribes and Tribal programs preferred.
Requires an individual with exemplary verbal and written communication skills and supervisory skills.
Requires ability to plan, assign and direct workflow and ability to establish and maintain effective working relationships with employees, other agencies and the public.
PHYSICAL DEMANDS: The physical demands describe here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. Must be eligible for coverage under the Tribe’s vehicle insurance policy.
2. Must possess a valid California driver’s license. Must be willing to travel locally, regionally, statewide, and/or out-of-state, as necessary, during or after regular working hours.
3. Preference in hiring is given to qualified American Indians in accordance with the Indian Preference Act (Title 25 U.S. Code, § 472 and 473). Applicants claiming Indian preference must submit verification by Tribe of affiliation or other acceptable documentation of Tribal Enrollment.
4. Must be twenty-one (21) years of age.
5. Able to pass a BR drug test.
6. Work involves periods of sitting, walking, bending, crouching, stooping, stretching, reaching, or similar activities, and lifting of moderately heavy items, up to 50 lbs.
7. Must be able to satisfactorily complete a background check and a pre-employment screening.