Director of Financial Aid


Posting Number: 0001747


Location: Los Medanos College


Salary: $9,758.00 – $11,888.00


Position Definition:


Under general direction of a higher level administrator, plans, organizes, and administers the financial aid function of a college; prepares applications for financial aid funding for students; and promotes financial aid programs and services to students and the community.


Distinguishing Characteristics:




Examples of Duties/Essential Functions:


Duties/essential functions may include, but not be limited to, the following: Manages financial aid programs at a college, including planning, organizing, establishing and implementing operational policies and procedures. Interprets and ensures compliance with applicable federal, state and local laws, rules, and regulations relating to the provision of financial aid to students. Prepares institutional applications for funds to participate in a variety of financial aid programs. Administers funds received in compliance with financial aid program guidelines and supervises and participates in the preparing of required reports and documentation as required. Promotes financial aid opportunities, disseminates related information, conducts informal workshops, solicits support for scholarship and loan programs, and serves as a resource and liaison to community organizations, government agencies, faculty, staff and students on financial aid related issues. Prepares reports, compiles data, develops and prepares statistical and accounting documentation to meet federal, state and local reporting requirements. Consults with students to resolve eligibility appeals, enrollment issues, dependency overrides, and payment of college fees and refunds, and, may refer students to appropriate student services. Develops and administers a budget, approves expenditures, supervises staff, and implements operational improvements. May travel throughout the District in carrying out responsibilities and functions. Develops and implements an “Outreach Program” for recruiting eligible students. Performs related duties as assigned.


Minimum Qualifications:




Equivalent to graduation from a recognized four-year college or university with a major in accounting, business administration, economics, finance, public administration, or a closely related field. Experience: Equivalent to three years of experience in the field of financial management involving fiscal analysis and planning (one year of the required experience must have been in a college or university financial aid office with responsibility for the analysis of student financial needs, determination of financial aid eligibility, review of financial aid applications, and the awarding of financial aid). Two years of the qualifying experience must have been in a supervisory or lead capacity. License/Certification: A valid Class C California Driver.s License.


Knowledge Of:


Program management principles, practices, methods, and techniques; provisions of state and federal legislation and administrative regulations and policies governing federal financial aid or other funded programs; eligibility requirements and application procedures for assigned financial aid programs; financial aid program administration, principles and practices of general accounting; fiscal management practices of government agencies; budget preparation and administration, principles and practices of supervision and personnel management; and applicable federal, state and local laws; and financial aid award and tracking systems.


Skill To:




Ability To:


Plan, organize, schedule, and supervise the area of assignment to meet the needs of the college; hire and effectively supervise and evaluate staff; read, interpret, apply, and communicate relevant provisions of laws, rules, and regulations related to financial aid programs; develop creative and effective techniques to inform prospective students of the availability of financial aid design and implement improvements to programs and services to meet the needs of students and the college; conduct evaluations of programs and services; analyze, review, prepare, and maintain a variety of statistical and financial statements and records; develop and communicate internal standards and operational procedures; interpret and apply District and other regulations, policies and procedures; prepare clear and concise reports; communicate effectively both orally and in writing, and establish and maintain effective working relationships with those contacted in the course of the work.


Desirable Qualifications:


• Experience working within an educational setting, or other organization dedicated to college success and achievement in higher education, particularly with first year college students.

• Knowledge of the high school to college pipeline, and particularly the barriers that students from historically underserved and underrepresented populations may encounter when preparing to apply for financial aid and attaining access to financial aid resources in college.

• Knowledge of the unique needs of non-traditional students such as adult learners and returning students when preparing to apply for financial aid and attaining access to financial aid resources in college.

• Awareness of the varying developmental needs of new incoming college students and the support they may need to prepare for college and to navigate the college financial aid process.

• Strong ability to work with students, various interdisciplinary student support services departments, educational and community-based organization partners in multiple modalities, formats and venues.

• Ability to successfully plan, implement, market, and facilitate workshops ad other forms of student facing communication, services and supports for financial aid resources and programs for prospective, incoming, and continuing students.

• Skilled ability to utilize a range of technology in the delivery of services that support in-person and online engagement.

• Excellent communication and interpersonal skills including the ability to work well with students, faculty, staff, and community members of diverse backgrounds, cultures, languages, and abilities.


Special Instructions:


About the College

Los Medanos College (LMC) serves about 10,000 students who pursue transfer preparation, career education, and skill building. Located in East Contra Costa County, Los Medanos College is the only higher education institution in one of the fastest and continually growing regions of the East Bay. Serving a highly diverse student population at multiple locations including the Pittsburg campus, Brentwood Center, and through a robust online learning environment, LMC provides our community with equitable access to educational opportunities and support services that empower students to achieve their academic and career goals in a diverse and inclusive learning environment. As a proud Hispanic Serving Institution (HSI) dedicated to equitable success for all students we seek a colleague for this position who operates with a growth mindset, is highly student centered, and who demonstrates a deep commitment to academic excellence, equity, and inclusion among students, staff, and faculty.


About the Department:

The mission of the Office of Financial Aid & Scholarships is to increase opportunities for student access and success by helping students and their families seek and obtain financial assistance to support their educational goals. We are committed to providing students with a high-quality educational experience while complying with all federal, state, and college policies and regulations. For more information, visit https://www.losmedanos.edu/financialaid/index.aspx .


About the Position:

Under the direction of the Vice President of Student Services and working closely with the dynamic team of professional and student staff in the department, this Director of Financial Aid position focuses on supporting incoming and returning students through the college’s financial aid process. This position plans, organizes, and administers the financial aid function of the college; prepares applications for financial aid funding for students; and promotes financial aid programs and services to students and the community.


Note: New employees will be placed at the first step which is $9,758.00 per month, second step $10,251.00 per month or third step at $10,770.00 per month (depending upon experience). Based on current salary placement guidelines, all step increases for which an employee becomes eligible shall take place on July 1st of each fiscal year. These increases will occur, on annual basis, until the maximum step of $11,888.00 per month is reached on the salary schedule.


Job Close Date: 11/21/2022


Open Until Filled: No


To apply, visit https://apptrkr.com/3567126


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About Contra Costa Community College District