Program Assistant (Student Services) (TEMPORARY)


Posting Number: 0001739


Location: Los Medanos College


Salary: $19.75 / Hourly


Position Definition:


To schedule and provide a variety of college services for assigned programs in order to attract, retain and support a diverse population of students; and to provide administrative support to assigned student services programs.


Distinguishing Characteristics:




Examples of Duties/Essential Functions:


Duties may include, but are not limited to, the following:

Performs a variety of administrative support functions to assist in coordinating a student services program on assigned campus.

Prepares correspondence, memos and statistical materials; answers phones.

Compiles data from a variety of sources for statistical reports, student data reports, student records and files, or material requested by the District and State Chancellor’s Office for the purpose of complying with financial and legal program requirements.

Reviews applications or other program documents to determine acceptance.

Processes eligibility and services for categorical programs in compliance with Title 5 regulations.

Awards and disburses support services (e.g. book vouchers, meal tickets, grants, etc.).

Arranges, schedules and assists in the development of training programs for faculty, staff and managers; assists faculty as needed in providing information on specific programs or areas.

Assists students with navigating college processes as appropriate for assigned program; assists students in utilizing the services of the college and outside agencies; provides referral to auxiliary resources.

Assists in the preparation of presentations, written information and other resource materials concerning available college and community services and programs.

Assists in the development and performs delivery of workshops, activities and special programs to provide or promote access to and increased awareness of available student support services and programs; coordinates logistics, scheduling and participant communications.

Coordinates with other departments and/or external vendors to arrange for support equipment, materials and services.

Prepares and maintains records and files related to student contacts and the provision of services.

Participates in and facilitates special events and activities as needed.

Establishes appropriate linkages to special populations or community groups served; promotes program through participation in outreach and associations with high schools, middle schools or other local, regional or national organizations.

Performs related duties as assigned.


Minimum Qualifications:





Two (2) years of experience performing responsible administrative duties in a related program.



Possession of a high school diploma/GED or the equivalent plus additional coursework in a field related to the area of assignment.



Must not have any unresolved financial issues with the U. S. Department of Education that would prohibit the ability to obtain National Student Loan Data System (NSLDS) access immediately.


Knowledge Of:


Policies and regulations related to a specific student services program.

Applicable laws and statues governing access to public programs and services.

Modern office procedures, practices and technology/equipment.

Philosophy and objectives of students services programs.

Problems encountered by students supported.

English usage, grammar, spelling, punctuation and vocabulary.

Basic statistical compilation and other record keeping methods and procedures.

Modern software applications (Microsoft Office Suite, etc.).


Skill To:




Ability To:


Assist students in identifying concerns and problems and suggest appropriate alternatives to resolve those concerns.

Prepare and maintain a variety of records, reports, and confidential materials related to students.

Schedule and perform a variety of support functions pertaining to assigned student support program area.

Understand and carry out verbal or written instructions.

Communicate effectively, both orally and in writing.

Work independently and exercise good judgment in performing assigned duties.

Keyboard with accuracy.

Establish and maintain effective working relationships with those contacted in the course of performing required duties.

Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, race, ethnicity, gender identity, sexual orientation, age, mental or physical disability, and religious background of all students, faculty and staff, and with all individuals encountered in the performance of required duties.


Desirable Qualifications:


• Experience delivering high quality customer service

• Knowledge and familiarity with working in educational environments and Student Services

• Strong ability to take initiative in problem-solving and assisting students

• Experience and significant comfort utilizing various technologies/systems such as email and texting platforms, scheduling systems, video conferencing, and databases

• Demonstrated commitment to fostering equity, inclusion, and access for people from diverse multicultural, social, language, and educational backgrounds


Special Instructions:


Los Medanos College (LMC) serves about 12,000 students who pursue transfer preparation, career education, and skill building. Located in East Contra Costa County, Los Medanos College is the only higher education institution in one of the fastest and continually growing regions of the East Bay. Serving a highly diverse student population at multiple locations including the Pittsburg campus, Brentwood Center, and through a robust online learning environment, LMC provides our community with equitable access to educational opportunities and support services that empower students to achieve their academic and career goals in a diverse and inclusive learning environment. As a proud Hispanic Serving Institution (HSI) dedicated to equitable success for all students we seek colleagues who operate with a growth mindset and who demonstrate a deep commitment to academic excellence, equity, and inclusion among students, staff, and faculty.


This is a posting to develop a pool of hourly Program Assistants who may be available to work in short-term and temporary support roles with various Student Services departments at the Pittsburg campus and/or Brentwood Center. Specific position duties will depend on the assigned department but may include duties such as providing front desk services to students, supporting college events, assisting with communications, preparing department materials, and providing direction to student employees.


Job Close Date:


Open Until Filled: Yes


To apply, visit https://apptrkr.com/3714370


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