POSITION TITLE: Project Coordinator
DEPARTMENT: Public Works
LOCATION: Longview, WA
REPORTS TO: Director of Public Works
FLSA STATUS: Exempt, full time
SALARY RANGE: $74,423.18 – $104,192.45

Review Date: April 24, 2023

***If you are an American Indian/Alaska Native and/or a Veteran and would like this to be considered for hiring, please note this on your cover letter and/or resume***

Position Summary:

Oversees the operations of all Public Works projects including contract negotiations, contract writing, managing schedules and supplies, communicating with clients, monitoring budgets, and ensuring adherence to contract provisions and timelines. Supervises daily activities of all custodial staff across multiple sites and Public Works administrative staff. Honors and represents the mission, vision, and values of CIT and the Public Works department.

***If you are an American Indian/Alaska Native and/or a Veteran and would like this to be considered for hiring, please note this on your cover letter and/or resume***

This list of duties and responsibilities is illustrative only of the tasks performed by this position and is not all-inclusive.

Essential Duties & Responsibilities:

Improves staff effectiveness by, coaching, counseling, training, and carrying out disciplinary action for employees; planning, delegating, monitoring, and appraising job tasks and results in a timely manner; developing a climate for offering information and opinions; providing and participating in educational opportunities.
Assists in recruiting and hiring; provides feedback for promotion, disciplinary action, and termination.
Accepts and responds to employee concerns, complaints, and problems.
Hosts, regular meetings to ensure communication among personnel regarding project-related activities.
Monitors project budgets; tracks budgets for DOT and Transit.
Coordinates and manages project schedules and monitors the progress of projects to ensure adherence to timelines for all deliverables.
Communicates with clients to ensure understanding of action items and to ensure client satisfaction; serves as a point of contact for clients, contractors, and vendors.
Prepares and presents reports on the status, activities, and plans for Public Works projects.
Seeks grant opportunities; writes grants; collects documentation required for grant applications; manages grants prior to and following grant award.
Procures needed equipment, tools, and supplies.
Manages work order database.
Makes payments for fees, permits, drawings, reviews, and related items.
Monitors and approves expenses for office and janitorial supplies.
Interacts with vendors for the custodial, maintenance, and project management teams.
Monitors and follows up on vendor payments.
Reviews proposals providing feedback as needed.
Assists Fleet Management in collecting information about, organizing, and selling CIT-owned vehicles; in the development of Fleet Management program; and in tracking fleet maintenance.
Develops and manages Requests for Proposals; issues Notices to Proceed and Notices of Intent; issues award letters; negotiates contracts; and writes and issues contracts.
Creates and maintains project documentation, schedules, and plans.
Prepares quarterly and/or annual Narrative Reports for HIS, BIA, FTA, and WSDOT.
Develops Facilities procedures.
Writes resolutions and develops budgets.
Trains staff on procurement-related items as needed.
Coordinates with Facility Managers for special events.
Acquires drawings, permits, and project documents as appropriate.
Assist with audits as needed.
Maintains professional knowledge by conducting research, attending seminars, educational workshops, classes, and conferences, and conferring with representatives of contracting agencies and related organizations.
Contributes to a team effort and accomplishes related results as required.
Performs other duties as assigned.
Knowledge, Skills, and Abilities:

Knowledge of traditional forms of government and tribal customs and traditions.
Knowledge of applicable federal, state, county, and local laws, regulations, and requirements.
Knowledge of codes, ordinances, and statutes governing contracting and grant writing,
Ability to communicate efficiently and effectively both verbally and in writing.
Ability to exercise independent judgment.
Ability to interact and maintain good working relationships with individuals of varying social and cultural backgrounds.
Ability to interpret applicable federal, state, county, and local laws, regulations, and requirements.
Ability to maintain confidentiality.
Ability to work independently and meet strict timelines.
Skill in analyzing problems, projecting consequences, identifying solutions, and implementing recommendations.
Skill in budget preparation and administration, grant writing, the procurement process, and in project management.
Skill in operating various word-processing, spreadsheets, and database software programs.
Skill in preparing, reviewing, and analyzing operational and financial reports.
Minimum Qualifications:

Associate’s degree in project management, Facility Management, or related field.
Two (2) years experience in project management or related role.
A combination of relevant education and related work experience may be considered.
A valid driver’s license is required when driving vehicles for work-related purposes.
Must be able to successfully pass a background screening/investigation according to the established requirements below.
Tribal preference in accordance with Cowlitz Indian Tribe Code and CIT Employee Policies and Procedures Handbook shall apply to all positions. All positions are required to adhere to CIT’s established safety policies regarding vaccine requirements and personal protective equipment (PPE).

Background Investigation Requirements:

Pre-employment drug screen.
Reference checks, education, and employment verification.
Federal, state, and/or tribal criminal history and sanction checks
Physical Demands:

While performing the duties of this job, the employee is regularly required to sit, stand, walk; and use hands to finger, handle, or feel. The employee frequently will reach with hands and arms; climb or balance; and talk or hear. Normal visual acuity is required by this job. The employee may be required to lift and/or move up to 20 pounds.

Work Environment:

Work is generally performed in an interior office setting and in an outdoor environment. Exposure to hazardous materials, dirt, dust, fumes, infectious disease, airborne particles, and/or allergens will occur. Noise level is moderate to excessive. The position occasionally will require work near hazardous and/or moving equipment or machinery, and the use of protective clothing, equipment, devices, or materials. Evening and/or weekend work and overnight travel may be required. Tight time constraints and multiple demands are common.

The Cowlitz Indian Tribe is an Equal Opportunity Employer, and a Drug & Alcohol-Free workplace.

Except as provided by Title 25 CFR, Section 472 which allows for Indian preference in hiring, the Cowlitz Indian Tribe does not discriminate on the basis of race, color, creed, age, sex, national origin, physical handicap, marital status, politics, or membership or non-membership in an employee organization.

Tagged as: public works