POSITION SUMMARY: This position is located in the Medical Records Department of
the Elbowoods Memorial Health Center, New Town, ND. This position is responsible to
coordinate record review and assists requesters with the access to and release of
information in a fast paced ambulatory care health center. Respond to requests for
medical information by performing duties in accordance with establishing clinic and
departmental policy and state federal laws. Responsible for the receipt, scanning,
indexing of medical record documents into the electronic health record (EHR) in a timely
and accurate manner. Obtains information from outside records; inpatient, outpatient
visits into the computerized medical data base. Ensures accuracy of medical record data.
Processes incoming and outgoing mail on a daily basis.

1. Supervises Health Information Department
2. Maintains release of information logs
3. Creates medical record charts as needed
4. Provides HIPAA training and maintains documentation of mandatory training.
5. Updates and maintains HIM Department Policies and Procedures.
6. Coordinates and completes the release of medical information to all requesters,
including patients, physicians, and other healthcare providers
7. Coordinates and completes the release of medical information to insurance
companies and lawyers.
8. Processes subpoenas and court orders.
9. Verifies authorizations in accordance with the EMHC and Three Affiliated Tribes
Policy and procedures, and federal laws.
10.Ensures all records are stamped with the date received and logged in the
correspondent log.
11.Assists in retrieving medical records for physician completion, when necessary.
12.Scans health information into the electronic health records system.
13.Files health Information that has been scanned per HIM Policy.
14.Works closely with all departments of EMHC and Field Clinics.
15.Performs quarterly performance improvement activities through chart review etc.
16.And other duties as assigned.

1. Strong supervisory skills
2. Basic computer skills or willingness to learn.
3. Ability to maintain patient confidentiality.
4. Knowledgeable of HIPAA
5. Strong Organizational Skills
6. Self-motivation, self-directed
7. Familiar with Electronic Medical Records
8. Microsoft Office Suite, Adobe, RPMS

 Associate’s degree from an accredited college or university, PREFERRED, Must
submit copy of degree or transcripts with application.
 2 years related work experience, REQUIRED.
 Computer knowledge and proficiency, REQUIRED.
 Ability to work independently in the absence of supervision.
 Must be responsible, dependable, and able to maintain confidentiality of
 Must have a valid N.D. driver’s license in good standing and must supply driver’s
license abstract from the Department of Motor Vehicle.
 Will need to have an acceptable motor vehicle record. A copy of driver’s license
and verification of driver’s record from the North Dakota Department of Motor
Vehicle, REQUIRED.
 Must submit and clear Criminal Records Background Check.
 Must submit to an Alcohol/Drug Screen and random testing as per policy.
 Indian Preference will apply. Must submit documentation with application to
qualify for Indian Preference.
 Veterans Preference will apply. Must submit documentation with application to
qualify for Indian Preference.

Tagged as: management, medical records

About Elbowoods Memorial Health Center

The Mandan, Hidatsa and Arikara Nation, also known as the Three Affiliated Tribes, is located on the Fort Berthold Indian Reservation in central North Dakota. The reservation is located on the Missouri River in McLean, Mountrail, Dunn, McKenzie, Mercer and Ward counties. The reservation consists of 988,000 acres, of which 457,837 acres are owned by Native Americans, either as individual allotments or communally by the tribe.


The Tribal headquarters is located 4 miles west of New Town, ND. Chairman Mark N. Fox and the MHA Nation Tribal Business Council invite you to visit the Fort Berthold Reservation and learn more about our government, culture and history.