Overview

Great Lakes Inter-Tribal Council is a non-profit organization formed by the Native American Tribes of Wisconsin. We serve all WI tribes by providing administration of grant-funded programs either directly or with sub grants. Programs serve a range of functions from Children to Elders. Our Mission is: To Enhance the quality of life for all Native People.

 Administrative Assistant
The Administrative Assistant will provide administrative and fiscal assistance to the Director. Assist the Director and staff by managing and supporting program budgetary and administrative activities. Develop, implement, and maintain budget, financial procedures, and financial files. This individual is expected to be the coordinator of all clerical/administrative/fiscal duties for the department. Daily attendance is an essential function of this position.

Principal Duties:
• Draft budgets, budget modifications and prepare federal forms for grant submission and continuation applications.
Monitor monthly budget reports. Assure that the accounting reporting requirements to grant, and contract sources, are met.
• Perform general administrative and reporting functions.
• Manage all program budgets, assuring that expenses are appropriately distributed and/or covered.
• Process vouchers for payment. Review and voucher department invoices and staff travel reimbursements before sending to accounting for processing.
• Discuss year-to-date expense vs. budget reports for grants and contracts with the Director and appropriate staff.
• Assist Director in meeting standards and reporting requirements imposed by agencies and coordinate with staff to assure that administrative activities are in compliance.
• Coordinate all clerical and administrative duties within the department.
• Manage completion of travel forms, purchase orders and disbursement processes.
• Assist with routine correspondence, updating program mailing lists, organizing and maintaining file system, assemble reports, publications and training materials.
• Arrange conferences and meetings including scheduling, coordinating and confirming meeting locations, accommodations, travel arrangements, notification of staff and other participants.
• Assist with travel arrangements for department staff including travel advances.
• Facilitate planning of future space needs, with appropriate internal staff.
• Assure coordination of office supplies, office equipment maintenance and IT equipment inventory.

This is a full-time opportunity working Mon-Fri 8:00 AM – 4:30 PM 40 hours per week with a work location in Lac Du Flambeau, WI. Limited travel may be required. This position has a starting rate of $18 -20 per hour with benefits including Annual/Personal Leave, Holiday Pay, Health, Dental, Life & AD&D, STD and LTD Insurance, FSA and 401(k) Retirement Plan. Background check and drug screen will be required before employment.

Qualifications: Any equivalent combination of experience and education that would provide the required knowledge and abilities is qualifying. Required: Associate degree with a business or financial focus with at least three years of prior office management experience. Acceptable experience substitution includes five or more years of increasingly responsible experience in administrative or financial record keeping. Preferred: Bachelor’s degree with financial focus. As program funds permit, achieves and maintains a certification of federal grants management.

Experience with a Native American Tribal organization and/or not-for-profit agency. Individual must possess: excellent verbal and written communication skills; professional demeanor and appearance; problem solving skills; ability to manage time effectively; self-motivation skills; work effectively under pressure and be flexible; ability to build positive work relationships with internal and external customers; ability to interact professionally with a wide variety of people; ability to interpret complex written material; basic math skills; be an independent worker; and maintaining effective working relationships. Must possess valid driver’s license and/or reliable transportation with adequate insurance and ability to travel. with a wide variety of people; speak in front of groups. Individual must be able to apply advanced reasoning skills to problem solving and use basic mathematical skills. Must possess valid driver’s license and/or reliable transportation with adequate insurance and ability to travel to the central office in Lac du Flambeau, WI.

**Only the most qualified applicants will be contacted for an interview.

Great Lakes Inter-Tribal Council (GLITC) is an equal opportunity employer applying Native American Preference as defined in Title 25, U.S. Code, Section 44-66 and 47, and fully subscribes to the principles of Equal Employment Opportunity. It is the policy of GLITC to provide employment, compensation and other benefits related to employment based on qualifications of the job applied for, without regard to race, color, religion, national origin, age, sex, veteran status or disability, or any other basis prohibited by federal or state law. As an equal opportunity employer, GLITC intends to comply fully with all federal and state laws and the information requested on this application will not be used for any purpose prohibited by law. Disabled applicants may request a needed accommodation from the representative of the Human Resource Department, PO Box 9 Lac Du Flambeau, WI 54538 or phone (715) 588-1069 or (800) 872-7207

Closing Date: 01/15/2021

About Great Lakes Inter-Tribal Council office

Great Lakes Inter-Tribal Council is a non-profit organization formed by the Native American Tribes of Wisconsin.  We serve all WI tribes by providing administration of grant-funded programs either directly or with sub grants. Programs serve a range of functions from Children to Elders. Our Mission is: To Enhance the quality of life for all Native People.