SDP Program Operations Coordinator

Overview

Tribal AmeriCorps Senior Demonstration Program (SDP) Operations Coordinator

Position Summary:
Provide administrative and fiscal assistance to the Fiscal Manager and Elder Programs staff for all SDP program activities by managing and supporting program budgetary, systems applications related to grant funding and administrative activities.  Implement, and maintain, financial procedures, financial files, and system applications that support grant compliance and reporting. This individual is expected to be the coordinator of all administrative, system applications, and fiscal duties for the department. Daily attendance is an essential function of this position.  Minimum travel may be required.

Principal Duties and Responsibilities:
·         Under the direction of the Fiscal Manager, organize, maintain, and control a wide variety of paper and electronic confidential files and process volunteer payment stipends every two weeks.

·         Assure compliance with program requirements and assist manager with budget needs.

·         Under the direction of supervisor act as lead on internal and external audit processes to assure timelines are met.

·         Provide general office services such as photocopy, fax, and drafting various forms of correspondence and communications.

·         Performing functions to assist in the preparation of documents and materials for community engagement functions.

·         Receive and prepare vouchers, invoices, volunteer timesheets and other records for payroll processing.

·         Respond to telephone inquiries in a professional and prompt manner and redirect when appropriate.

·         Arrange and coordinate travel schedules, conference calls and reservations when needed.

·         Order and maintain office supplies and office equipment.

·         Assist Fiscal Manager in managing program files, program inventory and supplies.

·         Assisting Elder Programs staff in administrative duties when relevant.

·         Ensure communications and interactions are delivered in a culturally competent manner.

·         Other duties as assigned.

Additional Duties and Responsibilities:

·      Assist the Elder Programs team to ensure that all services are delivered in a culturally sensitive manner.

·      Assist in networking activities to ensure awareness of services available.

·      Participate on various committees outside and within the organization as deemed necessary and appropriate to the position and supervisor.

·      Attend all training sessions and meetings as scheduled.  Take meeting notes when instructed, type and distribute as necessary.

·      Attend technical conferences and seminars to stay current on technological advances.

·      Perform other duties as assigned and necessary to fulfill the responsibilities of this position.

This is a full-time exempt position working Monday through Friday, 8:00am-4:30pm.  This position is in Lac du Flambeau, Wisconsin.  This is not a remote position.  This position has a salary of $20.67 per hour with benefits including Annual Leave, Personal Leave and Holiday Pay; Health, Dental, Life & AD&D, STD and LTD Insurance, FSA and 401(k) Retirement Plan. This position requires frequent travel for the purposes of attending community and program related activities. Drug and background screening is required before hire. 

Qualifications: 

Any equivalent combination of experience and education that would provide the required knowledge and abilities to qualifying.  Required: Associate degree in business administration with some financial focus and/or a minimum of three years’ experience in a confidential office setting.  Experience with a Native American Tribal organization and/or not-for-profit agency preferred.  Individual must possess:  excellent verbal and written communication skills; professional demeanor and appearance; problem solving skills; ability to build a positive work relationships with internal and external customers; ability to interact professional with a wide variety of people; ability to interpret complex written material; basic math skills; be an independent worker; and maintaining effective working relationships.  Individual must be able to follow routine instructions and apply logic in the solving of various computer related issues and data entry. Must possess a valid driver’s license and/or reliable transportation with adequate insurance.

To Apply:  See the employment page of our website at www.glitc.org .

***Great Lakes Inter Tribal Council does not respond to phone calls nor emails inquiries regarding the status of your application. Only the most qualified candidates will be contacted for an interview.

Great Lakes Inter-Tribal Council (GLITC) is an equal opportunity employer that applies Native American Preference as defined in Section 703(i) of the Title VII of the Civil Rights Act of 1964, as amended, 42 U.S.C. § 2000e-2(i).  Consistent with the referenced Native American Preference, it is the policy of GLITC to provide employment, compensation, and other benefits related to employment based on qualifications of the job applied for, without regard to race, color, religion, national origin, age, sex, veteran status or disability, or any other basis prohibited by federal or state law. As an equal opportunity employer, GLITC intends to comply fully with all federal and state laws and the information requested on this application will not be used for any purpose prohibited by law. Disabled applicants may request a needed accommodation from the representative of the Human Resource Department, PO Box 9 Lac Du Flambeau, WI 54538, or phone (715) 588-1069 or (800) 472-7207.

This position is open until it has been filled.