VRNA Administrative Assistant

Position Summary

The Administrative Assistant duties, include data entry, answering phones, assisting counselors and consumers, and maintaining paper and electronic files for the Vocational Rehabilitation for Native Americans and Tribal benefits programs.  This is a full-time position.  Scheduled attendance is an essential job function.

Principal Duties and Responsibilities

  • Under the direction of the location VRNA Counselor, organize, maintain, and control a wide variety of paper and electronic confidential files.
  • Screen and route visitors, telephone calls and mail to the appropriate person.
  • Provide general office services such as photocopy, fax, and drafting various forms of correspondence and communications.
  • Provide hospitality for consumers/visitors during arrival and meetings.
  • Assist staff with outreach and other community events.
  • Assist staff with vendor contacts, information gathering, setting of appointments.
  • Maintaining office supplies and equipment.
  • Ensure communications and interactions are delivered in a culturally competent manner.
  • Ability to travel to various community and Tribal sites occasionally.

Additional Skills

  • Exceptional written and verbal communication skills.
  • Ability to learn new data system for timely and accurate data entry.
  • Must take initiative regularly, work independently and accurately.
  • Ability to be organized and multi-task.
  • Must maintain strict confidentiality.
  • Basic to mid-level skill with Word, Excel, PowerPoint, Etc.
  • Perform other duties and projects as assigned.

This is a full-time hourly position starting at $17.00 per hour with a full benefits package.  This is not a remote position. Limited travel may be required. Occasional travel to attend off-site staff meetings or training sessions.  Position requires bending and lifting to 15-20 pounds.  Regularly scheduled work hours are Monday through Friday, 8:00am – 4:30pm. Drug and background check required before hire. 

Qualifications: Any equivalent combination of experience and education that would provide the required knowledge and abilities is qualifying. Required: High School Diploma or Equivalent Education; Associates degree in administrative assistance preferred. Previous administrative experience strongly preferred. Experience with a Native American Tribal organization and/or not-for-profit agency desirable.  Individual must possess excellent verbal and written communication skills; professional demeanor and appearance; problem solving skills; ability to manage time effectively; self-motivation skills; work effectively under pressure; ability to build positive work relationships with internal and external customers; ability to interact professionally with a wide variety of people. Individual must be able to follow routine instructions and apply logic in the solving of various computer related issues. Must be able to perform basic math (add, subtract, multiply, divide). Must possess valid driver’s license and/or reliable transportation with adequate insurance and ability to travel.

**Great Lakes Inter Tribal Council does not respond to phone calls nor emails inquiries regarding the status of your application. Only the most qualified applicants will be contacted for an interview.

Great Lakes Inter-Tribal Council (GLITC) is an equal opportunity employer applying Native American Preference as defined in Title 25, U.S. Code, Section 44-66 and 47, and fully subscribes to the principles of Equal Employment Opportunity. It is the policy of GLITC to provide employment, compensation and other benefits related to employment based on qualifications of the job applied for, without regard to race, color, religion, national origin, age, sex, veteran status or disability, or any other basis prohibited by federal or state law. As an equal opportunity employer, GLITC intends to comply fully with all federal and state laws and the information requested on this application will not be used for any purpose prohibited by law. Disabled applicants may request a needed accommodation from the representative of the Human Resource Department, PO Box 9 Lac Du Flambeau, WI 54538.

This position is open until filled.

About Great Lakes Inter-Tribal Council office

Great Lakes Inter-Tribal Council is a non-profit organization formed by the Native American Tribes of Wisconsin.  We serve all WI tribes by providing administration of grant-funded programs either directly or with sub grants. Programs serve a range of functions from Children to Elders. Our Mission is: To Enhance the quality of life for all Native People.