Overview
Reports To: Tribal Chairperson / Human Resources Consultants
Department: Administration
Pay Rate: $24.13 starting
Grade: H9
Exemption: Non-exempt
Hours: 40+ hours/week
Status: Full Time
Job Summary:
The Human Resources Specialist is responsible for performing a variety of office functions in the tribal human resources offices including administrative, receptionist, and clerical duties for the human resources department.
Every employee of the Iipay Nation of Santa Ysabel Tribe is expected to present themselves in a professional manner to customers as well as other departments. They will display respect and understanding of the Iipay Nation of Santa Ysabel traditions and values. Remembering that the Tribe strives to provide a positive team environment where everyone contributes.
Essential Duties and Responsibilities:
Understand, interpret, and correctly explain human resources policies, procedures, laws, and/or regulations
Perform searches for qualified job candidates, using sources such as computer databases, networking, Internet recruiting resources, media advertisements, job fairs, recruiting firms, and employee referrals
Review employment applications, interview process and job orders to accurately match applicants with current job requirements
Interview job applicants to obtain information on work history, training, education, or job skills
Conduct reference and/or background checks on job applicants
Contact and/or respond to job applicants and inform them of the status of their applications
Accurately communicate with job applicants regarding details such as duties and responsibilities, compensation, benefits, schedules, working conditions, or promotion opportunities
Correctly, accurately, and timely assist to hire employees and process hiring-related paperwork
Schedule, plan, announce and as needed conduct a professional, accurate and affective new employee orientation including the positive, energetic, and culturally accurate side of the INSY
Prepare and maintain employment records related to events, such as hiring, termination, leaves, transfers, promotions and/or discipline, correctly using human resources management system software to keep all required files accurate and up to date
Address employee relations issues, such as work issues, work relationship issues, harassment allegations, work complaints, or other employee concerns while following all policies within the Personnel Polices and Procedures including confidentiality.
Ensure that exit interviews are conducted and ensure that necessary employment termination paperwork and record keeping is completed correctly, accurately, and timely.
Other Departmental Requirements:
As an employee of the Iipay Nation of Santa Ysabel, to the best extent that your position allows, work to assist in all areas of the organization, culture, community, and work knowledge to help your fellow workers learn, grow as individuals and tribal members, and succeed in their goals and endeavors.
Know, follow, and embody the Vision, Mission, and Values of Iipay Nation of Santa Ysabel
Required to attend job related, in-service, meetings, and training to maintain professional and technical knowledge
Must adhere to tribal law and other applicable laws as well as tribal personnel policies and procedures
Travel may be required
The above duties and responsibilities are not an all-inclusive list but rather a general representation of the duties and responsibilities associated with this position. The duties and responsibilities will be subject to change based on organizational needs and/or deemed necessary by your department supervisor
Other duties as assigned by your department and/or supervisor
Qualifications:
Required Knowledge, Skills & Abilities:
Knowledge of principles and procedures for recruitment, selection, training, compensation and benefits, labor relations and negotiation, and Human Resources Information Systems (HRIS)
Knowledge of administrative and office procedures and systems such as word processing, managing files and records, stenography, and transcription, designing forms, and workplace terminology
Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction
Skills in talking to others to convey information effectively
Active Listening skills
Communicating effectively in writing as appropriate for the needs of the audience
Actively looking for ways to help people
The ability to communicate information and ideas in speaking so others will understand
The ability to read and understand information and ideas presented in writing
The ability to apply general rules to specific problems to produce answers that make sense
Preferred Knowledge:
Cloud-based data access and sharing software — Google Drive; Microsoft SharePoint
Desktop communications software — Skype, ZOOM
Human resources software — Bamboo, ADP Workforce Now; Kronos Workforce HR or other
Internet browser software — Microsoft Internet Explorer; Web browser software
Office suite software — Microsoft Office
Presentation software — Google Slides; Microsoft PowerPoint
Time accounting software — Kronos Workforce Payroll; MPAY Millennium
Education
· Must possess a High School diploma or GED
· Preferred degree in Human Resources and/or related field
Experience
· Must have two (2) years working experience in a human resource clerical position
· Able t0 obtain a Tribal Human Resources Professional (THRP) certificate in first 90 days or as soon as available.
· A combination of education and/or significant and relevant experience that gives related and current knowledge, skills, and abilities to successfully navigate the position may be substituted for required education.
Required Competencies
Ethical – Demonstrate conduct conforming to the highest-level set of values and accepted standards
Honest / Acts with Integrity – Be truthful and credible in the workplace with coworkers as well as with vendors and the public
Active Listener – Actively attend to, convey, and understand the comments and questions of others
Accountable – Accept responsibility and account for his/her actions
Confidential – Ability to maintain the upmost confidential information
Good Communicator – Communicate effectively with others orally and in writing
Detail Oriented – Ability to pay attention to the minute details of a given project or task
Respect Diversity – Work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type
Empathetic – Appreciate and be sensitive to the feelings of others
Interpersonal – Get along well with a variety of personalities and individuals
Organized – Possessing the trait of being organized or following a systematic method of performing a task
Reliable – Be dependable and trustworthy
Leader – Influence and ensure others perform their jobs effectively and to be responsible for making decisions
Work Environment:
The work environment characteristics described here are representative to those an employee encounters while performing the primary functions of this job. Normal office conditions exist, and the noise level in the work environment can vary from low to moderate. Limited overnight travel may be required from time to time.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the primary functions of this job. While performing the duties of this job, the employee may be required to frequently stand, walk, sit, bend, twist, talk, hear, and perform repetitive motions. There may be prolonged periods of sitting, keyboarding, reading, as well as driving or riding in transport vehicles. The employee must occasionally lift and/or move up to 50 pounds. Any lifting and/or moving over 50 pounds needs to be done in a team lift. Specific vision abilities required by this job include reading, distance, computer, and color vision. Talking and hearing are essential to communicate with employee, vendors, and staff in individual, department, small and/or large group meetings.
Tribal and Indian Preference:
Indian Preference as defined in Section 7 (b) of the Indian Self- Determination Act (25 U.S.C. 450 e [b]) will apply in the determination of hiring. Notwithstanding the above statement, the INSY shall give preference in employment to the greatest extent feasible to Indian applicants who, regardless of age, religion, or sex, meet the minimum job qualifications for the position in accordance with 25 U.S.C. 450(e) Section 7 (b) of the Indian Self-Determination Act. If the INSY is unable to fill employment vacancies after giving preferences to Indians as provided here, vacant positions may be filled by persons other than Indians in accordance with these policies and INSY’s commitment to equal employment opportunity. Tribal preference is integrated into the interview and scoring process for candidates for job position. This factor satisfies the Indian preference requirements and will be awarded if the applicant provides evidence showing full Tribal membership to a federally recognized or California Indian tribe. No points will be given if preference cannot be evidenced.