Overview

Executive Assistant

POSITION SUMMARY
The National Indian Health Board (NIHB) seeks an Executive Assistant who will contribute to work that impacts the health and well-being of millions of American Indian and Alaska Natives (AI/ANs).

The Executive Assistant to the CEO manages special projects, acts as the contact point for the Board of Directors, participates in strategic external meetings, and coordinates the CEO’s schedule and office activities. This role involves direct reporting and works closely with the CEO and the executive team.

As a crucial member of the executive team, the Executive Assistant supports the CEO’s strategic tasks, partnerships, and initiatives. Responsibilities include overseeing administrative tasks, managing important content, and providing thorough support through project management, document preparation, research, and daily administrative duties.

ABOUT THE ORGANIZATION
The National Indian Health Board (NIHB) is the nation’s premier leadership organization in Tribal policy and advocacy around health systems and appropriations, public health, and behavioral health. This dynamic nonprofit organization was created by the Tribes in 1972 to serve as the national, unified voice of the Tribes to elevate concerns and innovations around health to the highest levels of law and policymakers. NIHB also provides Tribes with critical health information, technical assistance, and programming and serves as an education and outreach bridge to media, philanthropy, and external audiences. NIHB makes an impact on the health of all American Indians and Alaska Natives as we serve all 574+ federally recognized Tribes. We passionately strive to hold the federal government accountable to uphold its trust obligations to the Tribes for health and health systems, behavioral, and public health services. NIHB serves Tribes that run their own health systems through compacting and contracting as well as those that receive their care directly from the Indian Health Service.

 

OVERVIEW
Position title: Executive Assistant Pay Scale: $43.27 – $50.48/hour

Employment type: Full-time FLSA Status: Non-Exempt Location: Washington, DC, and travel

 

Applications are reviewed on a rolling basis until a qualified candidate is selected.

 

POSITION RESPONSIBILITIES
·         Align the CEO’s schedule with organizational priorities through proactive planning.

·         Manage the CEO’s calendar efficiently.

·         Coordinate scheduling for internal and external communications.

·         Prepare materials for meetings and conference calls.

·         Take and distribute meeting notes, ensuring follow-up on action items.

·         Act as a liaison for the Board of Directors, organizing meetings and preparing necessary documentation.

·         Create talking points, presentations, and proposals for meetings.

·         Participate in internal and external meetings and working groups.

·         Develop processes to enhance office efficiency.

·         Support the Executive Team by managing communications and monitoring strategic initiatives.

·         Handle multiple projects, ensuring timely resolution of issues and progress tracking.

·         Lead special projects assigned by the CEO.

·         Work with stakeholders to advance projects and maintain effective partnerships.

·         Develop detailed project plans to ensure on-time, within-budget delivery.

·         Define project scopes and objectives, ensuring stakeholder involvement and feasibility.

·         Assess project performance using appropriate tools and techniques.

·         Interact with various key internal and external partners and positively nurture those relationships.

·         Maintain comprehensive documentation for all projects.

·         Troubleshoot and update machines (computers, phones, etc.)

·         Effectively manage and enforce time and calendar for busy CEO

·         Manage CEO Inbox

·         Perform additional duties as required.

 

REQUIREMENTS
·         5+ years of experience as an Executive Assistant for a Nonprofit CEO.

·         Effectively manage organizational tasks with keen attention to detail and work ethic.

·         Excellent communication skills.

·         Consistent delivery of high-quality customer service.

·         Proficient in Microsoft Office

·         Self-motivated and knowledgeable in the behavioral health field.

·         Experience with Monday.com

·         Experience with Government Affairs is a plus.

·         Experience working on Capitol Hill is a plus.

·         Experience working with Elected Officials, Heads of State, or other dignitaries is highly desirable.

·         Experience working under pressure in a fast-paced environment.

·         High relational IQ and EQ

·         Ability to lift 20 pounds

·         Access to reliable transportation to our DC office

HOW TO APPLY
Qualified candidates are required to send your cover letter, resume, and three writing samples to jobs@nihb.org. The cover letter is necessary and must be specific to the role, and address why you are interested in working at NIHB. Email subject line should include the position for which you are applying.

 

Applications are reviewed on a rolling basis until a qualified candidate is selected.

 

Equal Opportunity Employer: NIHB is an equal opportunity employer and does not discriminate on the basis of color, race, religion, national origin, political affiliation, marital status, disability (physical or mental), age, sex, gender identity, sexual orientation, genetic information, status as a parent, membership or non-membership in an employee organization, veteran status, or any other non-merit factor.

 

Salary and Benefits: Salary is commensurate with qualifications and experience. NIHB offers an excellent benefits package, including but not limited to:

·         Medical, dental, and vision coverage with premiums fully covered by NIHB

·         401(k) plan with 10% company match

·         Annual leave and sick leave

·         Federal holidays

About National Indian Health Board

The National Indian Health Board (NIHB) is the nation’s premier leadership organization in Tribal policy and advocacy around health systems and appropriations, public health, and behavioral health. This dynamic nonprofit organization was created by the Tribes in 1972 to serve as the national, unified voice of the Tribes to elevate concerns and innovations around health to the highest levels of law and policymakers. NIHB also provides Tribes with critical health information, technical assistance, and programming and serves as an education and outreach bridge to media, philanthropy, and external audiences. NIHB makes an impact on the health of all American Indians and Alaska Natives as we serve all 574+ federally recognized Tribes. We passionately strive to hold the federal government accountable to uphold its trust obligations to the Tribes for health and health systems, behavioral, and public health services. NIHB serves Tribes that run their own health systems through compacting and contracting as well as those that receive their care directly from the Indian Health Service.