Position Summary:

Under direct supervision of the Administrative Services Manager, provides all department with administrative services to support the day-to-day operations of the organization.


This list of duties and responsibilities is illustrative only of the tasks performed by this position and is not all-inclusive.


Essential Duties & Responsibilities:

·       Assist with special projects and daily tasks of all departments to enable successful task performance.

·       Arranges travel, prepares and submits travel-related documents and maintains travel information, as necessary.

·       Assist COO in securing necessary building related services and vendor management.

·       Performs intermediate data entry and word-processing activities, including merging of letters and labels and data retrieval.

·       Prepares internal and external, written communications, as assigned, distributes organizational publications.

·       Assists the HR team with placing ads and scheduling interviews.

·       Represents Native Forward Scholars Fund, with respect to program activities. Attends Native Forward Scholars Fund events and conferences to provide administrative and logistical support.

·       Maintains the organization of maintenance of storage areas.

·       Types correspondence, and takes minutes as requested.

·       Answers incoming telephone calls, determines purpose of calls and forwards calls to appropriate personnel or department, ensuring professional telephone etiquette. Records and delivers messages or transfers calls to voicemail, when appropriate. Retrieves messages from voicemail and forwards to appropriate personnel.

·       Welcomes visitors, determines nature of business and announces visitors to appropriate personnel, maintaining professional and courteous demeanor; answers questions related to program services and provides general information.

·       Photocopies, collates, distributes and files documents, as requested.

·       Assists with replacement and disposal of office equipment, consumable supplies and furniture.

·       Performs basic bookkeeping functions, including simple billing and cash receipt activities.

·       Prepares and sends materials needed for staff use at conferences.

·       Performs other receptionist duties as needed.

·       Maintains strict student confidentiality and compliance with the Family Education Right to Privacy Act.

·       Embodies Native Forward Scholars Fund Core Values and promotes the Native Forward Scholars Fund organization, staff and programs, in a positive and professional manner.

·       Contributes to a team effort and accomplished related results.

·       Perform other duties as required.


Minimum Qualifications:

High school diploma or GED, plus two years related experience; or equivalent combination of education and experience. Must be able to type at least 45 wpm and demonstrate proficiency in interpersonal communications. Valid New Mexico Driver’s License. Must be able to successfully pass a pre-employment drug/alcohol screen and background investigation.

About Native Forward Scholars Fund

We provide financial support for American Indians and Alaska Natives seeking higher education and support them in obtaining undergraduate, graduate, and professional degrees. We partner with Tribes, the federal government, foundations, corporations, and individuals to ensure the growth and sustainability of scholarships.