Job Title: THRIVE Project Coord.
Reports to: THRIVE Project Director
Salary Range: $55,000-58,000K
Department: Clinical Programs Department
Status: Exempt, Salaried w/Benefits
Classification: 1.0 FTE, Regular
Start date: By or before July 3, 2023
Funding Duration: June 2024, additional funding will be applied for
Location: Portland, Oregon
Job Summary: The Northwest Portland Area Indian Health Board (NPAIHB) oversees the Northwest Tribal Epidemiology Center. The Northwest Portland Area Indian Health Board serves the 43 federally recognized tribes in Idaho, Oregon and Washington. This project will carry out suicide prevention grant activities required by SAMHSA and the Indian Health Service. The project coordinator will work closely with the project director and will collaborate with states, Tribes, and other organizations on project related activities. The project coordinator will provide technical and specialized support to the Project Director (PD) to support the overall project goals and objectives. The THRIVE project works to reduce suicide rates among American Indians and Alaska Natives living in the Pacific Northwest by increasing tribal capacity to prevent suicide and by improving regional collaborations.
The Project Coordinator will also support THRIVE in its online resource development and dissemination of health resources via the NPAIHB, Healthy Native Youth, and We R Native websites. The project coordinator will lead the development and dissemination of health messaging via the www.npaihb.org, healthynativeyouth.org, and www.wernative.org multimedia channels (i.e. website, text messaging services, videos, and social networking channels). Important functions of this position include specific assistance to sub-recipients of the grant, organizing the annual THRIVE conference, and providing on-site suicide prevention trainings to NW Tribes (i.e. Applied Suicide Intervention Skills Training (ASIST) and Question Persuade Refer (QPR)). This project is very dependent on staff who can work independently and have strong writing skills, meet many grant deadlines, and coordinate with lots of partners on a weekly basis.
Serve as the primary contact for general THRIVE inquiries and communication (promotional material requests, training & presentation requests, etc.).
Coordinate the annual THRIVE Conference for approximately 120 attendees.
Develop and disseminate media messaging for specific months out of the year including some health observance and/or winter months (e.g. Mental Health Awareness month, Suicide Prevention Week, PRIDE month, etc.).
Disseminate suicide prevention information including resources, best practices, and training opportunities.
Coordinate mass mailings of materials to partners up to four times per year (following health observances) and then as requests come in.
Maintain, update, and promote THRIVE website content as needed.
Provide technical assistance to tribal sub-recipients, NW Tribes, and tribal partners.
Attend training for trainer workshops to support suicide intervention training requests by the NW Tribes, workshops may include (Question Persuade Refer, Applied Suicide Intervention Skills Training, SafeTALK, etc.).
Coordinate and provide trainings to NW Tribes (e.g. develop flyers, agendas, coordinate speakers and travel logistics, etc.).
Coordinate and provide presentations to NW Tribes and at conferences and tribal gatherings.
Take part in speaking engagements to further the message of suicide prevention.
Work with the PD and local evaluator to ensure tribal sub-recipients are reporting correct and accurate information based on the grant requirements.
Coordinate internal response and follow-up to suicidality messages received via NPAIHB messaging outlets.
Coordinate content and delivery of suicide prevention text message campaigns.
Maintain regional and organizational relationships which further the work of suicide prevention.
Administrative support functions
Responsible for preparing, initiating and tracking purchasing requests and contracts.
Prepare a Monthly Activity Report (MAR) and provide to the PD at the end of each month.
Work with the PD and local evaluator with data collection and reporting to the funder by project staff and sub-recipients.
Work with the PD to write continuation application, annual report and/or budget modifications for the funding agencies.
Manage and update project partners contact lists (email and physical addresses, contact numbers, correct list for the email listserv, etc.).
Schedule and organize team and partner meetings with colleagues, NW Tribes, regional and national partners, etc.
During project meetings, record and track action items as needed.
Make travel arrangements for project director, outside consultants, project partners, and presenters/facilitators as requested.
Promote NPAIHB projects at regional and national meetings and conferences.
Collaborate with other NPAIHB programs to meet related goals and objectives.
Maintain well-organized filing system for documents and computer files.
Seek out opportunities for ongoing suicide prevention education and professional development.
Perform other duties as assigned by the Project Director.
Standards of Conduct:
Consistently exhibit professional behavior and the high degree of integrity and impartiality appropriate to the responsible and confidential nature of the position.
Consistently display professional work attire during normal business hours.
Effectively plan, organize workload, and schedule time to meet workload demands.
Maintain a clean and well-organized office environment.
Expected to exercise judgment and initiative in performance of duties and responsibilities.
Work in a cooperative manner with all levels of management and with all NPAIHB staff.
Treat NPAIHB delegates/alternates and Tribal people with dignity and respect and show consideration by communicating effectively.
Participate willingly in NPAIHB activities.
Abide by NPAIHB policies, procedures, and structure.
Research and with the approval of supervisor, attend trainings as needed to improve skills that enhance overall capabilities related to job performance.
Bachelor’s degree in community health, public health, health education and 3 or more years of experience in a similar position.
Three or more years of experience working with tribal communities, tribal organization or other Indian organization. Experience with NW tribes preferred.
One or more years of experience with social media technologies.
Experience with and feels comfortable discussing sensitive topics in public forums.
Experience with public speaking and/or providing training to a variety of different audiences.
Experience facilitating or moderating meetings.
Must be highly organized and motivated, and have the ability to carry out responsibilities with minimum supervision.
Proficient spelling and grammar skills.
The ability to proofread written materials accurately.
Must have experience with organizing and setting up filing systems both electronic and hardcopy.
Working knowledge of Microsoft Office programs including Outlook, Excel, Power Point, and Word.
Must have demonstrated ability to communicate in a friendly, courteous, and professional manager to effectively work with tribal representatives, NPAIHB staff, and other health care related organizations, and the general public.
Typical Physical Activity:
Frequently involves sedentary work: exerting up to 10 pounds of force and/or a negligible amount of force to lift, carry, push, pull or otherwise move objects, including the human body. Occasionally involves light work: exerting up to 20 pounds of force and/or up to 10 pounds of force and/or a negligible amount of force to move objects.
Constantly requires the ability to receive detailed information through oral communication, and to make fine discrimination to sound. Constantly requires verbally expressing or exchanging ideas or important instructions accurately, loudly, or quickly. Constantly requires working with fingers rather than the whole hand or arm. Constantly requires repetitive movement of the wrists, hands and/or fingers. Often requires walking or moving about to accomplish tasks. Occasionally requires standing and/or sitting for
sustained periods of time. Occasionally requires ascending or descending stairs or ramps using feet and legs and/or hands and arms. Occasionally requires raising objects from a lower to a higher position or moving objects horizontally. Occasionally requires stooping which entail the use of the lower extremities and back muscles. Infrequently requires crouching.
Typical Environmental Conditions:
The worker is frequently subject to inside environmental conditions, which provide protection from weather conditions, but not necessarily from temperature changes, and is occasionally subject to outside environmental conditions.
Regional travel is required 5-8 times per year. Overnight travel outside of the area is required 2-5 times per year.
The individual must perform the essential duties and responsibilities with or without reasonable accommodation efficiently and accurately without causing a significant safety threat to self or others. The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and/or skills required of all personnel so classified.
Except as provided by Title 25, U.S.C. § 450e(b), which allows for Indian preference in hiring, the NPAIHB does not discriminate on the basis of race, color, creed, age, sex, national origin, disability, marital status, sexual orientation, religion, politics, membership or non-membership in an employee organization, marital status, citizenship or immigration status, veteran or military status, genetic information, ancestry or any other characteristic protected by law.
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