Overview

Description
A Commitment:

All OSF employees are expected to understand and embrace our mission statement. At OSF, our work is making exceptional art by centering the voices, inspirations, and processes of our artists, in particular through the cultivation of spaces and processes that respect and represent diverse ideas, races, genders, sexualities, abilities, cultures, religions, and traditions on stage and off. OSF is an institution that centers social justice and antiracism in all its operations and practices. All OSF company members must work in a manner that is consistent with this commitment and must work to interrupt behaviors that hinder our diversity and inclusion efforts.

About OSF

OSF is one of the nation’s most important theatres and one of the few remaining large-scale theatres offering rotating repertory and a resident company. The organization is proud to have commissioned and produced an extraordinary and growing number of new plays, and the organization’s dramatic growth since 2010 has been mirrored by audiences of over 125,000 patrons each season. OSF has worked for the past decade to dismantle the constructs that center the status quo, including ever-evolving work from artists and staff to grow towards becoming an antiracist organization. OSF’s Board of Directors has also recently committed to centering antiracist practices in their work.

Over the last eighty-five years, OSF has been a destination theatre, with the majority of its audiences making a pilgrimage to Ashland from outside Oregon’s borders. Under the leadership of Artistic Director Nataki Garret, the organization is focused on being both a destination theatre and a leader in the digital performance landscape. OSF’s new digital platform, the O!, seeks to reach beyond OSF’s traditional audience across regional, national and international borders. Thus far people from more than 40 countries have watched an O! experience.

OSF is driven by its values. These four core values imbue the OSF culture:

Excellence: We bring the best possible version of ourselves to our work onstage and to the organization, holding ourselves to high artistic, professional, and personal standards.

Inclusion: We include a diversity of people, ideas, and cultures in our work, enriching our art, our relationships with each other, our audiences, and our community.

Company: We sustain a safe and supportive workplace where we rely on our fellow company members to work toward excellence with trust, respect, compassion, and accountability.

Stewardship: We make wise, efficient, and responsible use of all the resources entrusted to us, sustaining our long-standing financial stability, the legacy of our organization’s 8O-year history, and the health of our planet.

When in full operation, OSF has over 400 employees, serves more than 125,000 ticket buyers who purchase more than 400,000 tickets, and performs across three theatres: The 1,200 seat Elizabethan Theatre, the 600 seat Bowmer Theatre and the 400 seat Thomas Theatre.

Additional information can be accessed on OSF’s website: https://www.osfashland.org/

Leadership

Nataki Garrett, Artistic Director

On August 1, 2019, Nataki Garrett became the sixth Artistic Director of OSF (following Bill Rauch, and before him, Libby Appel, Henry Woronicz, Jerry Turner, and Founder Angus L. Bowmer). 2019 was Garrett’s first season at OSF, where she directed How to Catch Creation. Her bio may be found here: https://tinyurl.com/Nataki-Garrett-Bio

David Schmitz, Executive Director

On September 1, 202, David Schmitz became the Executive Director of OSF. Prior to this, David was with Steppenwolf Theatre for 15 years, having served as its Director of Finance and Administration, General Manager, and for the past five years as Executive Director. The full announcement may be read here: https://www.osfashland.org/en/news-multimedia/news-announcements/new-ed.aspx.

Essential Job Duties and Responsibilities:

Enable the Executive Director to work at peak efficiency, through the use of office management software and inter-personal skills.
Assist the Executive Director in scheduling internal meetings and managing external requests for meetings; organizing materials and preparation for a variety of meetings; drafting correspondence for signature; answer correspondence in consultation with the Executive Director; receive, prioritize, and track mail, phone calls, and email; make travel arrangements in collaboration with Company Management, and process all credit card bills and reimbursements with the Finance office.
Work in close collaboration with the Artistic Coordinator to ensure communication between Artistic and Executive departments, as well as to ensure efficient and productive communication among assistants across the organization.
Organize and communicate agenda, and take notes for all Senior Administrative meetings
Coordinate any Administrative Team events such as retreats, receptions, etc.
Attends IDEA, sexual harassment, and any other anti-bias training and workshops as scheduled by the institution.
Model and support the mission and values of OSF by:
Demonstrating inclusive behavior
Maintaining a safe working environment free from any aggressions
Recognizing micro-aggressions and interrupting behaviors that hinder OSF’s diversity and inclusion efforts

Requirements
Education/Work Experience:
An associate degree or seven years of relevant administrative/management experience. Experience as an executive secretary, executive assistant, office manager, coordinator, stage manager, project assistant or equivalent is required. Demonstrated inter-personal and communication skills are fundamental, including skill at creating useful meeting minutes. It is the expectation that this individual has a history of maintaining confidences and confidential material.
Knowledge:
Proven knowledge of modern office methods, practices and procedures, business English, spelling, punctuation and math.
Knowledge of office management principles, techniques and supervision, as well as the ability to apply this knowledge to work situations.
Extensive knowledge of Microsoft Office Suite, i.e., Word, Excel, PowerPoint, Outlook, OneDrive, as well as other software and technology applicable to this position.
Skills:
Demonstrated ability to use correct grammar, use Excel, Word, PowerPoint and Outlook with a high level of proficiency, to compose correspondence, and to understand and carry out oral and written directions.
A passion for supporting executive leadership to ensure the success of the organization.
Demonstrated ability to work within an organization of diversity and maintain cooperative working relationships with co-workers, members of the Board, and the public.
Highly developed time management, administrative and organizational skills to easily handle work pressures in order to complete a volume of work in a timely manner, to work independently, to complete detail-oriented and difficult tasks and projects with speed and accuracy, to organize, prioritize and follow through with little or no supervision, deal with and make decisions regarding routine matters without recourse to a supervisor, accurately interpret policies and procedures, maintain confidentiality of information, as well as analyze and implement methods and procedures to enhance work performance.
Benefits
Excellent health, dental, and vision insurance; 403B retirement plan; STD/LTD & Basic Life insurance; paid sick and vacation time; free tickets for performances

aslim@osfashland.org

Tagged as: #artisticdirector #performingart #assistant

About Oregon Shakespeare Festival

About OSF

OSF is one of the nation’s most important theatres and one of the few remaining large-scale theatres offering rotating repertory and a resident company. The organization is proud to have commissioned and produced an extraordinary and growing number of new plays, and the organization’s dramatic growth since 2010 has been mirrored by audiences of over 125,000 patrons each season. OSF has worked for the past decade to dismantle the constructs that center the status quo, including ever-evolving work from artists and staff to grow towards becoming an antiracist organization. OSF’s Board of Directors has also recently committed to centering antiracist practices in their work.

Over the last eighty-five years, OSF has been a destination theatre, with the majority of its audiences making a pilgrimage to Ashland from outside Oregon’s borders. Under the leadership of Artistic Director Nataki Garret, the organization is focused on being both a destination theatre and a leader in the digital performance landscape. OSF’s new digital platform, the O!, seeks to reach beyond OSF’s traditional audience across regional, national and international borders. Thus far people from more than 40 countries have watched an O! experience.

OSF is driven by its values. These four core values imbue the OSF culture:

Excellence: We bring the best possible version of ourselves to our work onstage and to the organization, holding ourselves to high artistic, professional, and personal standards.

Inclusion: We include a diversity of people, ideas, and cultures in our work, enriching our art, our relationships with each other, our audiences, and our community.

Company: We sustain a safe and supportive workplace where we rely on our fellow company members to work toward excellence with trust, respect, compassion, and accountability.

Stewardship: We make wise, efficient, and responsible use of all the resources entrusted to us, sustaining our long-standing financial stability, the legacy of our organization's 8O-year history, and the health of our planet.

When in full operation, OSF has over 400 employees, serves more than 125,000 ticket buyers who purchase more than 400,000 tickets, and performs across three theatres: The 1,200 seat Elizabethan Theatre, the 600 seat Bowmer Theatre and the 400 seat Thomas Theatre.

Additional information can be accessed on OSF’s website: https://www.osfashland.org/