Overview

Description
A Commitment:

All OSF employees are expected to understand and embrace our mission statement. At OSF, our work is making exceptional art by centering the voices, inspirations, and processes of our artists, in particular through the cultivation of spaces and processes that respect and represent diverse ideas, races, genders, sexualities, abilities, cultures, religions, and traditions on stage and off. OSF is an institution that centers on social justice and antiracism in all its operations and practices. OSF company members work consistently with this commitment and work to interrupt behaviors that hinder our diversity and inclusion efforts.

 

About OSF

OSF is one of the nation’s most important theatres and one of the few remaining large-scale theatres offering rotating repertory and a resident company. The organization is proud to have commissioned and produced an extraordinary and growing number of new plays; the organization’s dramatic growth since 2010 has been mirrored by audiences of over 125,000 patrons each season. OSF has worked for the past decade to dismantle the constructs that center the status quo, including ever-evolving work from artists and staff to grow towards becoming an antiracist organization. OSF’s Board of Directors has also recently committed to centering antiracist practices in their work.

Over the past eighty-five years, OSF has been a destination theatre, with the majority of its audiences making a pilgrimage to Ashland from outside Oregon’s borders. Under the leadership of Artistic Director Nataki Garret, the organization is focused on being both a destination theatre and a leader in the digital performance landscape. OSF’s new digital platform, the O!, seeks to reach beyond OSF’s traditional audience across regional, national and international borders. Thus far people from more than 40 countries have watched an O! experience.

OSF is driven by its values. These four core values imbue the OSF culture:

Excellence: We bring the best possible version of ourselves to our work onstage and to the organization, holding ourselves to be highly artistic, professional, and personal standards.

Inclusion: We include a diversity of people, ideas, and cultures in our work, enriching our art, our relationships with each other, our audiences, and our community.

Company: We sustain a safe and supportive workplace where we rely on our fellow company members to work toward excellence with trust, respect, compassion, and accountability.

Stewardship: We make wise, efficient, and responsible use of all the resources entrusted to us, sustaining our long-standing financial stability, the legacy of our organization’s 8O-year history, and the health of our planet.

When in full operation, OSF has over 400 employees, serves more than 125,000 ticket buyers who purchase more than 400,000 tickets, and performs across three theatres: The 1,200 seat Elizabethan Theatre, the 600 seat Bowmer Theatre and the 400 seat Thomas Theatre. Additional information can be accessed on OSF’s website: https://www.osfashland.org/

Leadership

Nataki Garrett, Artistic Director

On August 1, 2019, Nataki Garrett became the sixth Artistic Director of OSF (following Bill Rauch, and before him, Libby Appel, Henry Woronicz, Jerry Turner, and Founder Angus L. Bowmer). 2019 was Garrett’s first season at OSF, where she directed How to Catch Creation. Her bio may be found here:

https://tinyurl.com/Nataki-Garrett-Bio

David Schmitz, Executive Director

On September 1, 202, David Schmitz became the Executive Director of OSF. Prior to this, David was with Steppenwolf Theatre for 15 years, having served as its Director of Finance and Administration, General Manager, and for the past five years as Executive Director. The full announcement may be read here: https://www.osfashland.org/en/news-multimedia/news-announcements/new-ed.aspx.

Position Overview:

Provides support to Company Manager and works closely with Company Management Associates, Housing Supervisor, and Housing Assistants to ensure office needs are met. General office and department support.

Principal Duties and Responsibilities:

Works closely with Company Manager to provide general office support to CM staff, OSF guest artists, and company members to ensure artist services are supported.
Works closely with Company Manager and CM Associates to meet housing and travel needs; updates housing matrix and Season Central as needed.
General project management duties, including, but not limited to: Welcome Book, Housing Catalogue/Real Estate Portfolio, Welcome Packets, Week of Welcome, and budget tracking.
Act as On-call Company Management representative for all after-hours company needs for assigned weekend and evening shifts; this may include transporting individuals, unlocking doors, reporting urgent housing/maintenance needs, responding to Stage Management needs, etc.
Assists with general OSF hospitality needs; including, but not limited to half hours, tech rehearsals, meal delivery, receptions, and opening night toasts.
Assists Company Manager with company-wide receptions, parties, and events; including, but not limited to: Read-Through receptions, Holiday party, Opening parties, tech rehearsal treats, etc.
Attends IDEA, sexual harassment, and any other anti-bias training and workshops as scheduled by the institution.
Support the mission and values of OSF.
Other duties as assigned by the Company Manager.
Other Duties and Responsibilities:

Supports Company Management department in general orientation duties for OSF guests, including creation and distribution of contracts, arrival documents and information, and tours of OSF facilities.
Facilitate personal appointments (as related to a show or ability to perform), assignment of car-share program, and other guest-related services as assigned.
Participates in Company Management and company-wide meetings and training sessions.
Embraces OSF’s commitment to Equity, Diversity, and Inclusion by behaving in a manner that enhances relationships among all company members, particularly those belonging to groups of diverse backgrounds, including but not limited to, race, ethnicity, gender, nationality, sexual orientation, religion, language, ability, age, and socioeconomic status; interrupts behaviors that hinder our diversity and inclusion efforts.
** To comply with regulations by the Americans with Disabilities Act (ADA), the principal duties in job descriptions must be essential to the job. To identify essential functions, focus on the purpose and the result of the duties rather than the manner in which they are performed. The following definition applies: a job function is essential if removal of that function would fundamentally change the job.

Supervision Received: Reports to Company Manager

Supervision Exercised: No direct reports.

Schedule: Position may require weekend and evening work and often receives after-hours requests for assistance
Requirements
Education: High School degree or equivalent experience.

Work Experience: One year of professional experience in customer service/hospitality-oriented position or equivalent education or years of experience in another industry.

Skills, Abilities, and/or Knowledge:

• Microsoft Office Suite skills (Word, Access, and Excel) and email skills. Basic website maintenance and understanding.

• Ability to learn and understand custom scheduling and tracking technology tools.

• Ability to maintain a positive work atmosphere by behaving and communicating in a positive manner with company members, managers, co-workers, regulatory personnel, and vendors from diverse backgrounds.

• Ability to maintain the highest degree of confidentiality.

• Strong communication skills, with a track-record of providing exceptional customer service.

• Outstanding attention to detail and observation ability.

Physical Abilities:

• Frequently climb stairs, travel around campus.

• Occasionally climb straight ladders and kneel, crouch, stoop, and crawl.

PREFERRED QUALIFICATIONS:

Education: A college degree is preferred.

Work Experience: Experience in the theatre or live entertainment industry.

Skills, Abilities, and/or Knowledge:

• Excellent organizational and motivational skills.

• Ability to work with minimal supervision.

• Working knowledge of cloud-based collaboration software (e.g., Box.com).

Physical Abilities:

• Regularly sit at a workstation for hours at a time.

• Occasionally lift 40 lbs. with or without accommodation
Benefits
Compensation and Perks

Amazing health, dental, and vision coverage; 403b retirement plan, STD/LTD & Basic Life Insurance; paid vacation and sick time; paid parental leave; local discounts from stores & restaurants; tickets for our shows.

FLSA Classification: Non-exempt Pay range: $15- $17/hourly

Women, minorities, people of color are STRONGLY encouraged to apply.
Apply for this job

Tagged as: #performingart #assistant, #shakespeare #ashland

About Oregon Shakespeare Festival

About OSF

OSF is one of the nation’s most important theatres and one of the few remaining large-scale theatres offering rotating repertory and a resident company. The organization is proud to have commissioned and produced an extraordinary and growing number of new plays, and the organization’s dramatic growth since 2010 has been mirrored by audiences of over 125,000 patrons each season. OSF has worked for the past decade to dismantle the constructs that center the status quo, including ever-evolving work from artists and staff to grow towards becoming an antiracist organization. OSF’s Board of Directors has also recently committed to centering antiracist practices in their work.

Over the last eighty-five years, OSF has been a destination theatre, with the majority of its audiences making a pilgrimage to Ashland from outside Oregon’s borders. Under the leadership of Artistic Director Nataki Garret, the organization is focused on being both a destination theatre and a leader in the digital performance landscape. OSF’s new digital platform, the O!, seeks to reach beyond OSF’s traditional audience across regional, national and international borders. Thus far people from more than 40 countries have watched an O! experience.

OSF is driven by its values. These four core values imbue the OSF culture:

Excellence: We bring the best possible version of ourselves to our work onstage and to the organization, holding ourselves to high artistic, professional, and personal standards.

Inclusion: We include a diversity of people, ideas, and cultures in our work, enriching our art, our relationships with each other, our audiences, and our community.

Company: We sustain a safe and supportive workplace where we rely on our fellow company members to work toward excellence with trust, respect, compassion, and accountability.

Stewardship: We make wise, efficient, and responsible use of all the resources entrusted to us, sustaining our long-standing financial stability, the legacy of our organization's 8O-year history, and the health of our planet.

When in full operation, OSF has over 400 employees, serves more than 125,000 ticket buyers who purchase more than 400,000 tickets, and performs across three theatres: The 1,200 seat Elizabethan Theatre, the 600 seat Bowmer Theatre and the 400 seat Thomas Theatre.

Additional information can be accessed on OSF’s website: https://www.osfashland.org/