Purchasing Buyer

Overview

SUMMARY:
Purchasing Buyer is responsible for all aspects of day-to-day purchasing duties including, but not limited to: purchasing a variety of supplies, materials, equipment and services for use by operating departments; assisting in the preparation of bid/quote specifications; soliciting formal bids and or quotes; setting up new vendors; reaching out to small and emerging businesses; assisting in the resolution of award protests and other purchasing issues.; working closely with the Legal department on contracts, credit applications, etc.; conducting training programs for employees on the use of PTG’s purchasing software; and preparing correspondence and reports.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Purchase supplies, materials, equipment and services.
• Maintain vendor files and open account reconciliation.
• Maintain asset inventory.
• Provide assistance and support to Director of Purchasing.
• Assist in the maintenance of electronic document management system.
• Issue Requests for Proposals (RFP’s) and/or Invitations to Bid (ITB’s).
• Make recommendations for award of contracts and resolve disputes and protests.
• Present requirements to vendors, obtain quotes, assist in negotiations for best value in price, quality and lead times.
• Work closely with Accounts Payable to ensure timely, accurate payments are made to Vendors.
• Daily follow up on open orders to ensure timely delivery of services/goods.
• Perform Credit Card reconciliation and auditing.
• Review requisitions for accuracy and compliance, oversee the distribution of purchase orders, and resolve immediate questions and issues from end-users.
• Review potential vendors and seek to expand partners and assist with managing them accordingly.
• Research and analyze PTG’s purchases and market to identify and recommend opportunities to leverage PTG’s purchasing power.
• Analyze prices and compare to the open market.
• Monitor supplier’s performance, report deviations, recommend supplier remedies.
• Develop and generate reports, including but not limited to; number of purchase orders produced, dollar value, vendors involved, and the types of goods and services purchased.
• Performs both physical and electronic receiving of goods/services.
• Assist Director of Purchasing with creation and management of new databases, layouts, scripts as requested by Departments or to further improve efficiency within the Department.
• Must adhere to all policies and procedures of the Pechanga Tribal Government.

QUALIFICATIONS, EDUCATION AND EXPERIENCE:
• College Degree preferred; High School diploma required.
• 2-3 years experience in purchasing a wide variety of governmental, industrial, and/or business equipment, materials, and/or services required.
• A valid Certified Purchasing Manager or Certified Professional in Supply Management or similar certification preferred.
• Proficiency with Microsoft Office with a focus on Word, Excel, Publisher, PowerPoint and Outlook required.
• Computerized procurement system (e.g., MIP) or other Purchasing Modules preferred.
• Experience in creating/maintaining file records and a database system.
• Ability to manage multiple projects and properly prioritize workload.
• Prior purchasing and accounting experience with a public agency (e.g., city, county, state, or federal) preferred.
• Must have knowledge of purchasing practices and procedures.
• Experience issuing Requests for Proposals (RFP’s) and/or Invitations to Bid (ITB’s).
• Strong problem solving skills.
• Experience with conflict management.
• Must possess excellent verbal and written communication skills.
• This position must comply with the Pechanga Tribal Government’s Drug-Free Workplace Policy. This includes: pre-employment testing, post-accident or injury, and random testing.
• Must successfully pass a pre-employment background investigation.

BENEFITS:
The Pechanga Band offers a comprehensive and competitive benefit package for all full-time employees. Benefits include the following:
• Paid Time Off – Vacation, Sick and Holiday pay
• Retirement – 401(k) retirement plan with a generous employer match
• Health & Wellness Coverage – Medical, dental and vision coverage
• Life and Long Term Disability – $25,000 employer paid life and Long Term Disability
• Flexible Spending Accounts – Healthcare and Dependent care reimbursement accounts
• Supplemental Life and Accidental Death and Dismemberment (AD&D) Insurance
• Supplemental Coverage – Disability, Accident, Cancer, Life, and Hospital Confinement
• Legal Shield and Identity Shield
• Pet Insurance
• Education Reimbursement Opportunities – For pre-approved specific, job related education
• Employee Assistance Program (EAP) – Face-to-face counseling, Legal assistance, Financial assistance, ID recovery, Tobacco cessation, Dependent care and Daily living resources, and Crisis consultation