Overview

We want you to join our team!
Do you want the opportunity to make a positive impact on the lives of children in need of support?  Do you want to be part of a diverse workforce that collaborates and learns from each other to improve services that support children, families and communities?  Then, we want to hear from you!

The Office of Child Welfare, part of the Oregon Department of Human Services, is looking for an Office Specialist 2 – ICWA Coordinator in Beaverton, OR. ICWA- (Indian Child Welfare Act)

OUR AGENCY MISSION

“To help Oregonians in their own communities achieve well-being and independence through opportunities that protect, empower, respect choice and preserve dignity.”

ABOUT THE PROGRAM

For more information on Child Welfare programs please click here.

WHAT YOU WILL BE DOING

Provide clerical support to field staff, foster parents, providers, the public and agency staff in relation to cases at the branch level. This includes completing data entry to make sure that all Federal and AFCAR requirements are met for each case. Providing general clerical support to caseworkers and unit supervisors.

WORKING CONDITIONS
The duties in this position include work with challenging and sometimes hostile clients; and continuous pressure to meet deadlines.  Long periods of sitting at a computer terminal.  As part of your job with Child Welfare you are expected to work competently within the agency’s electronic information system (ORKids). Proficiency with Outlook email system and Microsoft programs are essential.  You may be required to develop competencies in other software applications, depending on your job assignment.

WHATS IN IT FOR YOU

When you join the Department of Human Services, you join a community of nearly 10,000 employees dedicated to Oregon’s most vulnerable population.  Career growth and development is encouraged through ample training and committee participation opportunities. The State of Oregon offers excellent benefits, including low-cost, high-coverage health insurance, generous time-off, and a competitive retirement plan.

THIS IS WHAT YOU NEED TO QUALIFY:

To be considered for an interview, you must submit all required documents and your application material must reflect that you meet the requirements.

Two years of general clerical experience, one year of which included typing, word processing, or other experience generating documents; OR

An Associate degree; OR

Graduation from a private school of business with a certificate AND one year of general clerical experience.

Required knowledge and skills:

Skill in performing a variety of clerical functions.
Skill in communicating orally and in writing with a variety of people, answering questions and gathering and exchanging information.
Skill in organizing work efficiently and exercising independent judgment in making appropriate decisions concerning work methods.
Skill in applying specific, well defined rules, regulations, policies, and procedures to work performed.
Requested Skills/Desired Attributes:
The most qualified candidates will possess the following attributes, skills, and areas of experience as they relate to the position:

Proficiency in Microsoft Word and Excel or other database software programs.
Ability to input and retrieve data efficiently and effectively.
Ability to communicate effectively with the public, service providers, and clients in person, over the telephone and in writing respecting cultural and ethnic differences.
Ability to gather documents from multiple sources and to organize such documents and notes.
Ability to multi-task and be organized with fast-paced work.
Experience working with individuals of a diverse population.
Experience with court orders, and the Indian Child Welfare Act.
Additional Requirement:
Successful candidates for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following convictions are likely to result in being disqualified for this position: Felony Convictions, Computer theft, identify theft and fraud.  CJIS Clearance is done at the conditional job offer.

HOW TO APPLY

External Applicants: Click on the “Apply” button and submit your application. View this video for help.

Internal Applicants (this includes Current State of Oregon employees): Apply via your employee Workday account. View this job aid for help.

Veterans: If you are claiming Veterans Preference points, please ensure to complete the tasks in Workday during the application process and upload your documents (DD214 / Disability) if wanting to receive Veterans preference. Failure to submit documents will result in no points being awarded.

**Resume is required** To be considered for an interview, you must submit all required documents and your application material must reflect that you meet the requirements.

GET NOTICED

Your candidate profile, cover letter, and resume are the perfect opportunity to highlight your interest in the position and showcase the amazing skills and experience, making you the best candidate for the position. The work experience and/or education section of your application must clearly demonstrate how you meet all the minimum and special qualifications listed above. We do not accept a resume in place of the completed application.  For additional tips, please visit the Oregon Job Opportunities page, Resources for Job Seekers.

HELPFUL INFORMATION:

To receive Veterans’ Preference, you must complete the required Task that will be sent to you through Workday and will be located under your account profile. This Task will prompt you to provide the appropriate documentation for your Veterans’ Preference point selection. For questions about documentation, please visit: Veterans Resources or call the Oregon department of Veterans’ Affairs at:  1-800-692-9666.

Applicants must be authorized to work in the United States.  Applicants who require VISA sponsorship will not be considered at this time.

This position is represented by the Service Employees International Union (SEIU).  Note:  this recruitment may be used to fill future vacancies.

For questions about the job duties or application process, please contact theresa.souza@dhsoha.state.or.us. Please be sure to include the job requisition number.

If you need an accommodation under the Americans with Disabilities Act (ADA) to participate in the application or selection process, please contact our office at DHS.RECRUITMENT@dhsoha.state.or.us

Have questions about Workday, and want some tips on understanding the state application process? Check out this link: https://www.oregon.gov/jobs/Pages/support.aspx

DHS commits to inclusive excellence by advancing equity and diversity in all that we do. We are an affirmative Action/Equal Opportunity employer and encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others to help us achieve our vision of a diverse and inclusive community.