Overview

Job Purpose:

Provides administrative and managerial support to the Tribal Chairperson and the operations of the Tribal Government Office

Job Duties and Responsibilities:

(Note: Duties and responsibilities may be added, deleted, or changed at the sole discretion of Sycuan Management at any time)

Composes, prepares and proof reads a variety of documents and materials including meeting minutes, support letters, correspondence, memos, reports, and resolutions
Establishes, maintains and updates departmental records, files and databases related to Tribal Chairperson’s Office operations
Assists the Vice-Chairperson, Secretary, Treasurer, and other Council members on Tribal Government Policy issues as requested
Assists Tribal members as requested by the Tribal Chairperson
Collaborates with the Tribal Manager and other management staff to ensure completion of administrative projects and tasks
Plans and coordinates meetings and organizational events and maintains central events calendar
Coordinates with departments and staff to ensure all legal contracts are organized and prepared for signature by Tribal Chairperson
Screens and prioritizes calls, correspondence, and e-mails and responds according to priority level
Researches, collects and prepares topical information for use in Tribal Council meetings and conferences
Designs, prepares and proofs written proposals, presentations, plans, charts and tables in keeping with general guidelines provided by Management staff
Serves as a communications liaison between Tribal Government Office staff and internal and external clients, public agencies and VIPs
Manages, plans and coordinates special projects as assigned

Job Specifications:

Essential:

Bachelor’s Degree or equivalent experience
5 years executive administration experience
Supervisory experience

Desirable:

Bachelor’s Degree or equivalent experience
Tribal Government or Tribal Organization experience
Supervisor experience
Skills and Knowledge:

Essential:

Ability to communicate and interact effectively with clients, vendors and employees
Ability to prioritize and perform multiple tasks
Organizational skills
Detail-orientation
Ability to work in a fast-paced environment and meet deadlines
Ability to maintain filing systems
Proficiency in Microsoft Office applications
Ability to understand and follow oral and written instructions
Ability to communicate effectively in the English language
Excellent English writing skills
Ability to appear for work on time
Ability to maintain confidentiality
Ability to work independently and make sound judgments
Ability to maintain professionalism and composure
Ability to accept constructive criticism

Desirable:

Multi-lingual

Supervisory/Managerial Accountability:

Direct: Tribal Admin Assistant

Indirect: Tribal administrative staff

Tagged as: executive administration, senior executive assistant, supervisory experience

About Sycuan Casino Resort

Sycuan Casino Resort has been awarded first place in the large company category in the 2018 and 2019 Top Workplaces in San Diego by The San Diego Union-Tribune.

Sycuan prides itself on creating a positive work environment and is committed to the growth and development of its team members. More than 40 percent of its team members have been a part of the Sycuan family for over 10 years and 56 percent of supervisors have been promoted from within.

The organization offers several great employee benefits including health, dental, vision and life insurance, 401(k) retirement savings plans and company matching, education reimbursement, corporate discounts and paid time off. Additionally, employees can take advantage of free transportation to and from work by using Sycuan shuttle busses throughout San Diego County.