Job description

Job Title: Grants & Contracts Administrator

FLSA Status: Exempt

Supervisor: President & CEO


The National Center for American Indian Enterprise Development is a 501(c)(3) non-profit organization. With more than 50 years of assisting American Indian tribes, Alaska Native villages and corporations, and Native-owned businesses, the National Center has evolved into the largest national Indian-specific business organization in the country.

Who we serve: The organization serves over 1,000 clients that secure over $4 billion in contracts on an annual basis. The key focus areas of the National Center are federal advocacy, economic development assistance for American Indian, Alaska Native, and Native Hawaiian-owned businesses, increasing access to capital in Indian Country, and developing training and educational events, including the annual Reservation Economic Summit (RES). The National Center has ten offices throughout the United States, with a home office located in Mesa, Arizona.

A Quick Job Summary – What’s special about this role?
Provides administrative and technical guidance and support to staff seeking outside funding for research, public service, and special projects. Negotiates administers, extends, terminates, and renegotiates contracts and sub-contracts, as appropriate to the specific position. Researches and interprets relevant regulations, guidelines, and standards, and oversees the processing of contracts and/or grants.

What will NCAIED’s Grants & Contracts Administrator do? Essential responsibilities include …

  • Guides and facilitates staff in the development, preparation and analysis of research proposals, contracts, sub-contracts, and agreements, to include budgets, documentation, and interpretation of funding requirements
  • Analyzes and evaluates contract and grant budgets for correct calculation of expenditure categories such as salaries, percent of effort, salary adjustment increases, fringe benefits, indirect costs, materials, and equipment
  • Directs and oversees the planning, design, implementation, and support CRM, related policies, and processes needed to identify and manage the revenue and deliverables requirements
  • Prepares required acceptance documentation obtains official administrative signatures and recommends approval or rejection of deviations from contract specifications
  • Assists in the formulation of processes and procedures for negotiation of contract and grant pre-awards and post-awards to meet NCAIED requirements; researches appropriate federal, state, and local requirements to facilitate compliance by all parties; assists in arbitration and resolution of conflicting interests, as necessary
  • Reviews and advises team on requirements related to federal cooperative agreements, grants and other partnerships
    Coordinates receipt of awards and contract documentation; maintains proposal and funding records in database systems, and prepares scheduled and special reports, studies and analyses
  • Provides on-going administrative and technical guidance to staff
    Develops and maintains recordkeeping and document maintenance systems and procedures
  • Participates and/or assists in special projects, and performs associated administrative duties, as assigned; may provide functional direction to lower level technicians on assigned work

You might be a great fit in this role if you possess the following skills and abilities:

  • Ability to make administrative/procedural decisions and judgments.
  • Organizing and coordinating skills.
  • Ability to perform complex tasks and to prioritize multiple projects.
  • Records maintenance skills.
  • Proposal and grant writing skills.
  • Ability to prepare research reports and proposals.
  • Knowledge of federal, state and/or community funding sources and mechanisms.
  • Database management skills.
  • Knowledge of mathematics.
  • Ability to provide technical advice and information to faculty and staff in area of expertise.
  • Negotiation and arbitration skills.
  • Ability to analyze budgetary line items for compliance with budget guidelines.
  • Information research skills.
  • Ability to communicate effectively, both orally and in writing.
  • Knowledge of grant funding policies and procedures and applicable local, state, and federal regulations.

Education and Experience:

  • Bachelor’s degree in related field required.
  • At least three years of directly related experience required.

Ready to apply? Wonderful! Please submit the following:

  • Current resume.
  • Professional reference list with contact information.
  • Cover letter that explains your interest in working for NCAIED and the experience you have had that you think are most relevant to the position.

Job Type: Full-time

Salary: $65,000.00 – $75,000.00 per year


  • Flexible schedule
  • Health insurance


  • 8 hour shift

Ability to commute/relocate:

  • Mesa, AZ 85204: Reliably commute or planning to relocate before starting work (Required)


  • Bachelor’s (Preferred)


  • Grants management: 3 years (Required)
  • Database management: 1 year (Preferred)

Work Location: Hybrid remote in Mesa, AZ 85204

Tagged as: budgeting and forecasting, contract administration, financial compliance, grants management