The Assistant Director of Gift Administration is responsible for the development and oversight of a comprehensive, donor-centric gift administration program, ensuring that donor funds are properly established and administered in accordance to gift agreements and university and foundation policies. This position will oversee philanthropic fund administration, analysis, and auditing in addition to annual endowment reporting and donor impact reporting. Their work will focus on reinforcing data integrity, streamlining processes, and maintaining best practices for stewardship and gift administration. This role requires substantial judgment in the analysis, interpretation and application of policies and procedures relating to endowment management and fund administration.
The Assistant Director of Gift Administration will report to the Director of Development, working as a member of the Advancement Services team in the Office of Advancement.
The Assistant Director of Gift Administration is an essential part of the Advancement team. This role is to ensure the successful design and implementation of a strategic stewardship program for the University of North Carolina at Pembroke (UNCP).
• Coordinates university efforts to administer, award, and report on philanthropic funds – both endowed and current-use – including scholarships, distinguished professorships, naming gifts, and program support.
• Develops and manages processes to ensure that gift accounts are adequately funded and appropriately awarded, including the pledge reminder process.
• Identifies and resolves any issues that may prevent students, academic units, or programs from receiving donor funds in a timely manner.
• Develops templates and implements policies on gifts. Provide consultation on gift agreements to ensure their compliance with the policies of the university, UNCP Foundation, and federal and state laws governing financial aid.
• Coordinates with appropriate staff to submit the necessary documentation to facilitate the establishment and maintenance of fund accounts.
• Tracks and monitors philanthropically-funded accounts to ensure that fund managers are administering gifts in accordance with donor intent.
• Provides updates and analyses of donor-funded accounts to relevant parties across campus, upon request or as scheduled.
• Produces accurate annual endowment reports and manages distribution to donors.
• Manages the scholarship post-acceptance process, obtaining high-quality collateral from recipients for the purposes of donor impact reports and university publications.
Donor Acknowledgement & Recognition
• Coordinates recognition of gifts received by the university, including naming opportunities, physical recognition, public events, and recognition societies.
• Liaises with development officers, Advancement leadership, the Chancellor’s Office, and other relevant parties to acknowledge gifts and facilitate signatures on acknowledgment communications to donors.
• Acts as a point person in response to donor inquiries regarding established donor funds.
• Provides a high level of professionalism, responsiveness and customer service to donors and related parties.
• Coordinates donor interactions and experiences in collaboration with development officers and university leadership.
• Solicits donors for continued support of endowed and current-use scholarships in collaboration with development officers and annual fund solicitation efforts.
Other duties as assigned.
Minimum Training and Experience Requirements: Master’s degree preferred or Bachelor’s degree required and three to five years of experience in accounting, finance, development, financial aid, donor stewardship, advancement services or related field
Experience in a non-profit or higher education environment (or a comparably complex organization)
Knowledge & Skills
Data Management & Analysis
• Ability to understand and interpret financial data for donor and endowment reports
• Ability to establish and maintain effective relationships and interactions with internal and external constituents
• Experience managing sensitive information with the highest level of confidentiality
• A working knowledge of databases (preferably CRM and financial management systems) and Microsoft Office, especially Excel
• Ability to manage multi-phase projects from inception to completion, including the ability to build consensus among team members and balance concurrent priorities
• Adept at problem solving and using judgment in situations requiring independent initiative and tact
• Excellent organizational, interpersonal, verbal and written communication skills
• Proactive service orientation toward internal and external constituents
The right candidate will be: detail-oriented, well-organized, focused, self-motivated, collaborative.
Special Instructions to Applicants:
This position is subject to the successful completion of an employment background check. An employment background check includes a criminal background check, employment verification, reference checks, license verification (if applicable) and credit history check (if applicable).
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
New employees are paid only by direct deposit to the financial institution of their choice. Candidates claiming Veterans Preference must attach a copy of their DD-214 as a part of the online application process.
UNC Pembroke is an Equal Opportunity Employer. The University prohibits discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibits discrimination against all individuals based on their age, race, color, genetic information, religion, sex, sexual orientation, gender identity or expression and national origin. UNC Pembroke is a VEVRAA Federal Contractor and seeks priority referrals of protected veterans for our openings.