United Way United Way of King County is committed to working for a racially just community where all people have homes, students graduate, and families are financially stable. We believe that having staff, volunteers, and supporters that represent diverse backgrounds will allow us to better accomplish our mission. We continue to work diligently to ensure that the field of philanthropy is welcoming to diverse communities. We strive to have a diverse staff and particularly encourage Black, Indigenous and people of color to apply and be part of our team.
Our culture fosters collaboration, teamwork, open communication, leadership, integrity, and accountability.
The Administrative Coordinator supports the work of the Community Services Team– specifically, the Financial and Housing Stability sub-team – through program, event and logistical support, maintaining documents and client data, and executing other administrative tasks as assigned.
The pay range for this job is $58,693 – $64,871 with eligibility to earn 3% after successfully completing the employee’s six-month onboarding period.
• Medical, dental, vision and life insurance
• 32 days of PTO (including holidays)
• 403(b) retirement savings plan
• Subsidized Transit Pass (Orca Card)
• Provides administrative agency, program, and data management support.
• Assists with grantee reporting requirements, including setting up online reporting forms, compiling outcome & data reports, and ensuring that information on agency portals are kept up to date.
• Attends meetings, takes notes, and provides administrative and logistical support at committee meetings and workgroups.
• Coordinates logistics for events to include securing venue, vendors & catering, managing registration, conducting training, and purchasing supplies.
• Processes invoices and expense reimbursements, reconciles monthly credit card billing, organizes receipts, and obtains signatures for timely submission to accounting.
• Proofreads and applies editorial judgment to contracts, letters, emails, forms, reports, etc., as requested.
• Tracks, prepares, updates, and verifies committee lists, meeting schedules, miscellaneous forms, and charts. Maintains contact and volunteer information in MCRM.
• Support team in strengthening and refining policies and processes to increase clarity and efficiency. Includes creating and/or updating process documents for all tasks.
• Supports programs in maintaining and organizing SharePoint sites, as well as various landing pages.
• Maintains CST’s UNet/SharePoint site and various landing pages.
• Performs other duties as assigned.
(Distinct) Staff members on this team are assigned specific projects and/or programs to support. Tasks are therefore distinct to specific program or project. Assignments may be reallocated to meet the department’s needs and deliverables so cross training is a critical component for all. Duties include the following:
• Coordinates logistics for annual projects such as Project LEAD, Day of Caring, MLK Day, and Lobby Day.
• Coordinates logistics for annual and ongoing projects such as AmeriCorps and Staff onboarding and celebrations, annual planning/budgeting, and Lobby Days.
• Maintains volunteer website by reviewing and approving new organization and project posts, tracking, and updating volunteer data, and providing customer service support to internal and external partners.
• Maintains program specific websites on the Financial and Housing Stability sub-team in partnership with program staff and Brand by reviewing and approving new and existing content and posts, troubleshooting technical issues, and providing customer service support to internal and external partners.
Knowledge, Skills, and Abilities:
• Demonstrated ability to handle pressure with attention to detail and the ability to work cooperatively and collaboratively with peers and lead staff in a team environment.
• Proven ability to organize with strong time management skills.
• Demonstrated ability to be proactive and initiate follow-up for required information or direction.
• Demonstrated ability to work with frequent interruptions and easily move between tasks while being flexible and adaptable to a changing work environment.
• Demonstrated ability to work collaboratively with peers and lead staff using strong customer service skills.
• Proven strong written and verbal communication skills, with excellent command of grammar, business English, punctuation, spelling and sentence structure; and demonstrated proofreading skills with good editorial judgment.
• Intermediate proficiency in Microsoft Office (Word, Excel, Access, PowerPoint, and Outlook), and survey/data management software (i.e., SharePoint, CRM, Survey Monkey), as well as various event management and conference technology tools (i.e., GetConnected, MS Teams, LogMeIn). Adobe Acrobat Pro experience preferred.
Education and/or Experience:
Associate degree, or equivalent experience in social work, administration, and related field. At least three years’ administrative office experience required.
United Way of King County is an exceptional workplace that can provide you with:
• Opportunities to work with smart, passionate, and enthusiastic team members and volunteers.
• Ongoing collaboration with diverse staff and other constituents
• A desirable culture of high-performance expectations and accountability
• Exciting and challenging work
• Opportunities to help solve the community’s toughest problems.
• Competitive pay that is commensurate with demonstrated successful performance and experience.
• Many other benefits that we are happy to discuss with you.
Please click here to apply online via the following link. You will be asked to upload your resume and provide a cover letter as well as complete the United Way of King County application.
***Applicants MUST apply at the United Way of King County Career Center to be considered for this position. Click here to access the Career Center to apply.***