Overview

The Administrative Assistant, IT position supports the work of the IT staff through project coordination and project management tasks, tracking and overseeing project deliverables and helpdesk tickets, coordinating, and providing admin support for virtual IT trainings, working with data in support of invoice and credit card processing and other functions, all while coordinating with a wide range of colleagues. The position works in partnership with a variety of IT vendors and provides an opportunity to learn about non-profit business, project management, and the IT industry. The annual recruiting salary range is $58,529 to $59,830 DOE. This position is open until filled; first consideration will be given to applications received within two weeks of posting.

 

*Full COVID-19 vaccination is required for this role (proof of vaccination will be requested prior to employment).

Essential Duties

Perform IT project management tasks for org-wide digital transformation / software implementation projects including
Schedule project meetings
Take meeting notes
Draft project charter and other project artifacts
Update project issue and risk log
Update project decision log
Prepare for and administer user acceptance testing
Support 8-person IT staff in addressing timely support desk tickets by overseeing ConnectWise ticket management system
Support invoice and credit card processing by manipulating employment data to support sub-account splits and detect duplicates and errors
Provide admin support to IT virtual trainings and discussion panels
Oversee Microsoft Planner and/or Azure Dev Ops ticket board to support IT staff in meeting small project deliverables
Performs other related duties as assigned

DISCLAIMER: This job position performs other assignments and duties as assigned. The contents of this job description may change as deemed necessary by United Way of King County

Core Competencies:

Comfortable learning new technologies
Proven ability to work with and manipulate data
Demonstrated strong organizational skills
Proven strong verbal and written communication skills
Demonstrated ability to build and maintain positive relationships and actively contribute as a member of working teams to achieve results
Demonstrated critical thinking and problem-solving skills; ability to obtain, analyze and evaluate information effectively in the face of ambiguity and make appropriate decisions
Demonstrated commitment to racial equity
Proven strong listening and collaboration skills
Proven project management skills
Intermediate proficiency with Microsoft Office
Education and Experience:

Associate degree, or equivalent, in business, communications, or a related field. At least one year’ experience in administrative, data processing, or related work.

United Way of King County is an equal employment opportunity employer, and all applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristics protected by law.  UWKC values a racially diverse workplace and strongly encourages Black and Indigenous people, and people of color to apply.

We are an Employer of National Service: AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

Additional Information:

United Way of King County is an exceptional workplace that can provide you with:

·         Opportunities to work with smart, passionate, and enthusiastic team members and volunteers

·         Ongoing collaboration with diverse staff and other constituents

·         A desirable culture of high-performance expectations and accountability

·         Exciting and challenging work

·         Opportunities to help solve the community’s toughest problems

·         Competitive pay that is commensurate with demonstrated successful performance and experience

·         Many other benefits that we are happy to discuss with you

Application Procedures:
Please apply online via the following link. You will be asked to upload your resume and provide a cover letter as well as complete the UWKC application.

 

https://workforcenow.adp.com/theme/admin.html#/Myself_ttd_MyselfTabTalentCategoryCareerCenter/MyselfTabTalentCategoryCareerCenter

 

***Applicants MUST apply at the UWKC Career Center to be considered for this position.***

 

COVID-19 Update:

 

Position works under constant time requirements/constraints and performs extensive close work using a computer. United Way King County operates a hybrid workplace with all employees able to work a combination of remote, on-site, and off-site. Full COVID-19 vaccination is required for this role.

About United Way of King County

United Way of King County works to build a community where all people have homes, students graduate, and families are financially stable. Our culture fosters collaboration, teamwork, open communication, leadership, integrity, and accountability.

With our unwavering focus on racial justice for all, we hope to achieve racially equitable outcomes in King County and beyond. We believe that having staff, volunteers, and supportive community members who represent diverse backgrounds and circumstances will help us more effectively accomplish our mission.  We aim to a create a welcoming and inclusive work environment, and we also strive to have a diverse staff and particularly encourage Black and Indigenous people, and people of color to apply and join our team.