UC San Diego
Culinary Administrative Assistant
Filing Deadline: Thu 4/19/2018
Salary Range: $18.98 – $22.01 / Hour
Incumbent is responsible for general administration duties related to the culinary division operations. Under supervision of the Sr. Executive Chef, the incumbent interacts with Culinary Staff, Food Pro team and performs administrative duties as directed, maintains related files, schedules and process standard operating procedures (SOPs), prepares data and follows up on culinary operations and related applications with recipe, menu, food pro entry and analysis of inventories and delegated culinary department audits.
Housing Dining Hospitality (HDH) is a self-funded, large and complex campus department consisting of 7 divisions, with approximately 700 career employees, 1000 to 1200 student employees and an annual operating budget of greater than $170 million. HDH provides housing for approximately 15,000 undergraduates, grad students, faculty, staff and their families in over 400 buildings covering approximately 6 million sq. ft. HDH is in the midst of implementing an aggressive building plan which will add 5000 new beds and almost double our square footage by 2021.
Currently, HDH houses 38% of UCSD’s enrolled students with a goal of housing 50% in the near future. HDH provides maintenance and repair, contract meals/meal plan management, as well as retail food service, conference services and catering services to residents, students, faculty, staff, and campus visitors.
UCSD-HDH is committed to providing a comprehensive benefits plan that offers you choices for your physical, mental and financial wellness. We offer competitive Medical, Dental and Vision Insurance programs geared to you and your family’s needs. UCSD Benefits provides a wide array of coverage, including Supplemental, Spousal and Child Life Insurance, Short and Long-Term Disability, a Pension Plan and other savings plans provide additional incentives for choosing HDH as the employer of your future.
Dining Services offers a competitive compensation package that includes paid vacation time, paid holidays and sick time. A meal perquisite program provides staff meals while on shift. An annual uniform allowance for clothing and shoes is provided.
Dining Services operates 19 locations across campus that include specialty restaurants, markets, full service restaurants, residential dining facilities, and a full service catering department. We are a 24/7 business where operating needs require varied work schedules including mornings, evenings, late night, and weekends. Employees may be required to take off during scheduled operational shutdowns such as Holiday Breaks, Spring Break, and Summer.
Operating needs of the department require varied work schedules, (i.e., a.m., p.m., and/or weekend shifts and/or 10 hour workday). Employees may be required to take off (vacation or temporary layoff) during scheduled operational shutdown periods, such as Winter, Spring & Summer breaks. Meal perquisite is required for all Dining Services employees. Employees may be required to change work location on a daily basis as needed or for an indefinite time period.
• Skill and knowledge of interpersonal relations including the ability to communicate in a helpful, pleasant and informative manner to a wide variety of people, both in person and on the telephone. This includes relationships with staff and students.
• Excellent mechanical skills on 10 key calculator and computer terminal. Must be fast and accurate.
• Knowledge and skill of e-mail, word processing, data base management and spreadsheet software applications, preferably Word, Windows, Excel and UCSD software applications.
• Skill to independently organize a continuous flow of work in a timely manner and meet continuous, mandatory deadlines, yet maintain accuracy and neatness.
• Ability to remain calm, efficient and patient under pressure while dealing effectively with a wide variety of people with changing priorities and with frequent interruptions.
• Demonstrated ability to establish, organize and maintain alphabetical and numerical filing systems for accounting reports, correspondence, invoices and other related management files.
• Analytical ability to assess workflow problems/ procedures of the office to determine solutions, and to implement culinary standard operating procedure changes.
• Job offer is contingent upon satisfactory clearance based on Background Check results.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html