Overview
JOB TITLE: Tribal Administrator
DEPARTMENT: Executive & Management Staff
LOCATION: Administration Building – Tribal Complex
SALARY: Minimum: $68,000 Midpoint: $81,000 Maximum: $94,000
REPORTS TO: Wichita Executive Committee
JOB SUMMARY:
The Tribal Administrator is responsible for the management, coordination, and supervision of all tribal programs, services, and departments. Ensures tribal policies, resolutions, and ordinances are implemented and the tribal government operates by the Tribe’s constitution and bylaws. Works closely with the Wichita Executive Committee, Department Administrators/Directors, and the community to advance the Tribe’s goals and objectives. Provides supervision for Administrators, Directors, and administrative staff.
CORE DUTIES AND RESPONSIBILITIES:
1. Plans, develops, implements, and monitors the programs within the department.
2. Develops and administers an annual needs assessment to obtain input from Tribal stakeholders for their department, as an integral part of strategic planning for the Tribe.
3. Establishes long-term and short-term departmental goals and objectives.
4. Works with staff to prepare and submit annual strategic planning documents to incorporate into the Tribe’s annual strategic implementation plan.
5. Ensures department staff know and understand the long-term and short-term departmental goals and objectives.
6. Identifies funding sources and develops positive working relationships with individuals, agencies, and organizations that may contribute to the accomplishment of department goals.
7. Oversees contract and grant writing proposals to procure special project and program funding.
8. Monitors the progress of current programs, grants, and contracts by establishing and using guidelines to measure program and service outcomes.
9. Develops Tribal specific strategies to ensure readiness to adapt programs and services to policy and regulatory changes that take place at the state and national levels.
10. Creates, develops, implements, and promotes innovative partnerships and projects with other tribes and federal agencies, state agencies, and other organizations.
11. Attends local, state, and regional meetings and conferences.
12. Researches, designs, and plans to ensure that appropriate department performance and quality training are met and to ensure the professional growth of staff.
13. Prepares and submits quarterly reports to include progress in meeting identified strategic goals, objectives, and activities during the previous quarter.
14. Supervises program staff and implements personnel functions that include evaluating work performance and disciplinary actions.
15. Performs other tasks related to the position as necessary or assigned.
SPECIFIC DUTIES:
1. Directs and conducts all business-related matters of the Wichita and Affiliated Tribes as authorized by the Executive Committee and following the Tribe’s Governing Resolution, and Personnel Policies and Procedures.
2. Drafts tribal documents, i.e., memoranda, Tribal Resolutions, letters, etc., as required and according to the Executive Committee’s directions.
3. Implement the tribe’s Personnel Policies and Procedures and changes made in compliance with the Executive Committee’s instructions. Also makes recommendations for changes to the tribal policies as needed.
4. Ensures that each Tribal Program’s operations and budget expenditures follow the respective Program’s budget and guidelines.
5. Implements the Tribe’s Personnel Policies and Procedures by personnel policy and labor laws.
6. Performs all duties associated with being a Personnel Manager, including the employment and evaluation of Program Administrators/Directors and other staff/personnel, in compliance with the Tribe’s Personnel Policies and Procedures.
7. Researches Federal Register and other resources for the availability of funds and write funding proposals, if or as requested by the President/Executive Committee.
8. Oversees, ensures, and evaluates the status of all Program Administrators/Directors to carry out the completion of objectives and their respective budgets, in their program Grants and Contracts, monthly.
9. Oversees and monitors all Grants and Contracts monthly to evaluate the status of all the Program’s progress to ensure completion of objectives and their respective budgets.
10. Ensures that all Program reports and financial statements are prepared and submitted on a timely basis and in compliance with reporting requirements.
11. Ensures that all Program budget proposals and modifications are prepared and submitted on a timely basis and in compliance with grant/contract requirements.
12. Trains the Administrators and Program Directors in developing, monitoring, and modifying their respective programs when necessary.
13. Supervises program staff and implements personnel functions, including program-specific training, evaluating work performance, and disciplinary actions.
14. Represents the Tribe on an as-needed basis and, when required to do so by the Executive Committee.
15. Acts as a Safety Officer and ensures the safety of all personnel employed by the Tribe, by OSHA Regulations.
16. Performs other duties related to the position as necessary or assigned.
EDUCATION AND EXPERIENCE:
Preferred: Possess a Master’s Degree in Business Administration, Business, or related field from an accredited College or University with three years of verifiable, successful work experience in the administration or management of tribal government operations, or in a position of equal level of responsibility.
Minimum: Bachelor’s Degree in Business Administration, Business, or a related field from an accredited College or University with (5) years of experience in the administration or management of tribal government operations, or a position of equal level of responsibility.
KNOWLEDGE, SKILLS & ABILITIES:
1. Knowledge of grants and contracts, federal guidelines, budget management and financial projections, and program operations and requirements.
3. Knowledge of human resources, personnel policies, and promotion of a positive work environment.
4. Knowledge to implement personnel policies in compliance with labor laws and tribal policies and procedures.
5. Knowledge to address employee complaints, grievances, and disciplinary issues.
6. Skills in organizational management and planning.
7. Skills to read, analyze, and interpret documents and write routine reports and correspondence.
8. Skills in communication, both oral and written, to interact with department staff, clients, state, federal, and local officials, funding agencies, WEC, and tribal members.
9. Ability to be an effective listener, communicator, and resolve issues.
10. Ability to multitask and prioritize.
11. Ability to operate software for letter processing and spreadsheets.
12. Ability to organize and maintain clear and concise records.
13. Ability to deal with stressful situations in a positive and professional manner
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Work primarily in a climate-controlled environment with minimal safety/health hazard potential. Sedentary, sitting, walking, occasional lifting from the floor, and bending. Frequent near vision uses for reading and computer use. Frequent stressful conditions. The noise level in the work environment is usually moderate.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Must be physically able to operate a variety of office equipment such as a computer, printer, calculator, copy machine, telephone, photographic equipment, etc. Physical demand requirements are at levels of those for sedentary work.
SPECIAL REQUIREMENTS:
Possession of a valid Oklahoma Driver’s License. Subject to a background check and drug screening. Must sign a Confidentiality Agreement and abide by confidentiality regarding program and personnel matters. Indian Preference applies.
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