Overview

EMPLOYMENT/JOB TYPE:  Full-time; temporary contract with the possibility of renewal

WORK SCHEDULE: 12 months; 40 hours a week

LOCATION:  Remote, based in Quito, Ecuador, or New York, USA

DEPARTMENT: Programs

SUPERVISING MANAGER:

  • The GATC’s Executive Secretary
  • or his/her designee on behalf of the GATC

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About the Position

The GATC is seeking an Administrative Coordinator to organize and maintain an administrative system that ensures efficient accountability and transparency of the GATC’s operations.

Responsibilities

  • Prepare expense reports for activities carried out by the Secretariat team, according to a format to be agreed with Rainforest Foundation US. Validate the invoices, receipts and other payment documentation provided, and submit financial reporting to the RFUS administrative team.
  • Coordinate reimbursements of Secretariat staff with RFUS and follow up on disbursements made.
  • Prepare monthly, quarterly, and activity-specific expense reports for activities developed by the Leadership Council as part of its ongoing financial planning.
  • Review and follow up as needed on the financial reports prepared by the GATC members.
  • Prepare the GATC’s annual financial report with RFUS and any partners that serve as fiscal sponsors.
  • In collaboration with RFUS, elaborate administrative procedures to ensure efficient and agile accounting; these procedures will seek to avoid duplication of efforts and will favor digital tools.
  • Maintain the GATC’s physical and digital archives.
  • Support the preparation of financial reports on funding obtained by the GATC in coordination with RFUS.
  • Prepare annual proposed budgets for the GATC in coordination with the Technical Secretary and the GATC Co-Chairs.
  • Coordinate allocation of donors funds to the GATC approved budget, and lead ongoing financial management of the annual budget as additional funding becomes available.
  • In conjunction with the Technical Secretary, propose budget modifications for approval by the GATC Council.
  • Maintain records of GATC Council approval of grant applications, budgets, and budget modifications, and additional expenditures.

Requirements

  • Experience in administrative issues, logistical coordination, and technical assistance in projects.
  • Preferably with experience working with non-profit organizations, indigenous peoples, local communities, and environmental issues.
  • High intercultural and gender sensitivity.
  • Knowledge of Ecuadorian tax and labor regulations.
  • Proficiency in Office tools: Word, Excel, PowerPoint.
  • Availability to assist the project team and its partners anywhere in the world, taking into account possible time differences.
  • Willingness to travel (estimated travel up to 21 days per year).
  • Prior knowledge of the GATC agenda a plus.

Language

  • Fluency in at least two languages customary in the communications of GATC: English; Spanish; French; Portuguese; or Indonesian

Workplace Culture & Conditions

  • Remote, based in Quito, Ecuador, or New York, USA
  • Able to travel regularly, particularly in the 4 regions where GATC operates;
  • Familiar with remote work tools;
  • Hired directly by Rainforest Foundation US, a fiscal sponsor of the GATC.

Application Instructions

  • Interested applicants are encouraged to apply early and advised to carefully study the job description to ensure they meet the requirements and skills we are looking for.
  • Only applications with a resume and cover letter will be considered.
  • The CV should be submitted in the format “Surname_FirstName_CV” and the letter of interest in the format “Surname_FirstName_Letter”.
  • Please note that the position will be listed as open until filled. Only those candidates that are short-listed for interviews will be contacted.

Tagged as: administration, environmental justice, finance, nonprofit, operations

About Global Alliance of Territorial Communities

The Global Alliance of Territorial Communities (GATC) is a coalition of organizations representing the world's major tropical forests: the Alliance of Indigenous Communities of the Indonesian Archipelago (AMAN) in Southeast Asia; the Mesoamerican Alliance of Forest Peoples (AMPB) in Mesoamerica; the Coordination of Indigenous Organizations of the Amazon Basin (COICA) in the Amazon region; the Articulation of Indigenous Peoples of Brazil (APIB) in Brazil; and the Network of Indigenous and Local Populations for the Sustainable Management of Forest Ecosystems in Central Africa (REPALEAC) in the Congo Basin. Together, they carry the voice of indigenous peoples and local communities in 24 countries. The Alliance is governed by a Leadership Council, led by two Co-Chairs, and a Secretariat, led by the Executive Secretary.